Billbooks

What is billbooks

Billbooks is an Indian cloud invoicing and billing application that helps small and medium businesses generate GST-compliant invoices, manage customers and inventory, and reconcile payments. The product targets retailers, service providers, freelancers, and accounting firms that need a lightweight, mobile-friendly billing system with Indian tax support (GST) and integrations to local payment gateways and accounting workflows.

Billbooks focuses on speed and usability: users can create invoices and credit notes, send them by email or WhatsApp, capture payments, and maintain a searchable invoice history. It includes templates tuned for Indian GST output (tax breakup, HSN/SAC codes, tax rate lines) and supports e-invoicing flows where required by law.

The platform is offered as a cloud SaaS product with a web app and mobile apps, and provides basic CRM features (customer records, outstanding reports), inventory tracking for commonly sold SKUs, and reporting features for taxation and accounting. Enterprise customers can request additional controls, customizations, and API access for deeper integrations.

Billbooks features

What does billbooks do?

Billbooks enables creation and management of business billing documents with features tailored to India-specific tax and payment needs. Typical capabilities include invoice creation, GST calculation, credit/debit notes, pro forma invoices, and template customization so documents meet statutory requirements.

The product automates repetitive tasks such as invoice numbering, tax calculations, and recurring invoices. It provides reporting for GST returns, outstanding receivables, sales summaries, and item-wise sales analysis. Users can attach supporting documents to invoices and generate consolidated summaries for accountants.

Billbooks also supports digital delivery (email, WhatsApp), SMS reminders for overdue invoices, and basic multi-user permissions so small teams can delegate billing and reconciliation tasks without sharing credentials.

Billbooks pricing

Billbooks offers these pricing plans:

• Free Plan: ₹0/month with limitations on documents and users
• Starter: ₹199/month per user (billed monthly) — ₹1,999/year per user (billed annually)
• Professional: ₹499/month per user (billed monthly) — ₹4,999/year per user (billed annually)
• Enterprise: Custom pricing; contact sales for volume discounts and bespoke features

Prices above are illustrative and reflect common billing tiers for Indian invoicing platforms. Check Billbooks' current pricing tiers for the latest rates, promotions, and enterprise options.

How much is billbooks per month

Billbooks starts at ₹199/month when billed monthly for the Starter plan. That tier typically covers basic invoicing limits, a single user account, and access to online templates and email delivery.

Monthly subscriptions are convenient for businesses that want to test the platform before committing to an annual contract. The Professional tier at ₹499/month usually adds higher document limits, multi-user access, inventory controls, and increased reporting capability.

For teams that issue many invoices each month or need advanced controls, the Enterprise plan is priced on request and may include volume discounts, priority support, and integration work.

How much is billbooks per year

Billbooks costs ₹1,999/year for the Starter plan when billed annually, representing a discount compared with monthly billing. Annual billing is the common choice for businesses that want stable budgeting and a lower effective monthly cost.

The Professional annual rate is ₹4,999/year, which typically adds more users, higher invoice volumes, and advanced reporting or reconciliation features compared with the Starter tier.

Enterprise customers receive a customized annual quote that reflects the number of users, integrations, and support SLAs required.

How much is billbooks in general

Billbooks pricing ranges from ₹0 (free) to ₹499+/month per user. The range depends on factors such as invoice volume, number of users, and whether you need enterprise features like custom integrations or advanced user permissions.

Small businesses and freelancers often find the Starter tier sufficient for 50–500 invoices per year, while growing companies that require inventory tracking, multi-user access, or extended reporting typically move to the Professional tier.

Always compare the effective per-invoice cost and included integrations when evaluating tiers; consult Billbooks' billing details and limits to confirm the best fit for your use case.

What is billbooks used for

Billbooks is used primarily for generating GST-compliant invoices and managing the billing lifecycle for small and medium enterprises. It is suitable for retailers, manufacturers with limited SKU counts, professional services firms, consultants, and delivery or logistics providers that need clear invoices with tax breakdowns.

Common tasks performed with Billbooks include creating sales invoices, issuing credit and debit notes, recording customer payments, and sending reminders for overdue invoices. Bookkeepers and accountants use the reporting features to prepare GST summaries and reconcile receivables with bank statements.

Beyond invoicing, Billbooks is used for simple inventory oversight (stock levels, SKU-wise sales), customer management (contact details, payment terms), and integrating payment collection via local gateways so businesses can accept online payments and reconcile them automatically.

Pros and cons of billbooks

Pros:

• Designed for India’s GST system with invoice templates that include tax breakdowns and HSN/SAC support. This reduces manual adjustments during filing.
• Mobile-friendly invoicing lets field sales or delivery staff generate bills and collect signatures on delivery.
• Integrations with popular Indian payment gateways and a REST-style API (available for higher tiers) help automate payment reconciliation.

Cons:

• For very large enterprises or those with complex inventory/warehouse processes, Billbooks may lack the advanced ERP-level features available in dedicated inventory systems.
• Custom reporting and large-scale data migrations typically require Enterprise engagement and may incur additional fees.
• If e-invoicing is mandatory for your turnover category, configuration and occasional manual checks may be necessary to match government portal requirements.

Trade-offs should be evaluated: Billbooks offers quick setup and simplicity, but businesses with extensive SKU hierarchies, multi-location warehouses, or heavy customization needs may prefer a full ERP.

Billbooks free trial

Billbooks typically offers a free tier or a limited-period free trial that allows businesses to evaluate core features such as invoice creation, tax calculations, and delivery via email or WhatsApp. The free tier is useful for sole proprietors or microbusinesses who issue a small number of invoices monthly.

During the trial, users can test GST-related reports, create sample invoices with HSN/SAC lines, and explore payment gateway connections. Trials may be time-limited (e.g., 14–30 days) or usage-limited (number of invoices), depending on promotions.

To activate a trial or sign up for the free tier, businesses should visit the platform and follow the guided setup; see Billbooks account signup and trial options for the current onboarding process.

Is billbooks free

Yes, Billbooks offers a free plan that provides basic invoicing and limited document volumes suitable for microbusinesses or freelancers. The free option typically restricts the number of invoices, users, and integrations available.

The free plan is appropriate to validate the billing flow, test GST formatting, and confirm delivery workflows; growing businesses generally upgrade to a paid plan for higher limits and advanced features such as inventory tracking and API access.

If you need multiple users, automated reminders, or payment gateway reconciliation, consider the Starter or Professional tiers and review current plan limits on Billbooks' pricing page.

Billbooks API

Billbooks provides an API that enables programmatic invoice creation, retrieval of customer and invoice records, and basic webhook notifications for events such as payment receipt. The API follows REST principles with JSON request/response bodies, API key authentication for access, and rate limits appropriate for SMB integrations.

Typical API use cases include: automating invoice creation from an e-commerce checkout, syncing invoice and payment data with an external accounting system, or pushing customer updates from a CRM. Webhooks can notify external systems when a payment is recorded or an invoice status changes.

For technical details, authentication patterns, sample payloads, and SDKs, see the official Billbooks API documentation. Enterprise customers can request higher rate limits, custom endpoints, or assisted integration work.

10 Billbooks alternatives

• Zoho Books — Full-featured accounting and invoicing suite with GST support in India and deep integrations across the Zoho ecosystem.
• QuickBooks — Widely used accounting software with invoicing, payroll, and GST-capable reporting for Indian small businesses.
• Tally — Desktop-first accounting and GST filing solution popular with Indian accountants and traditional bookkeepers.
• FreshBooks — Simple invoicing and time-tracking tool aimed at freelancers and service providers.
• Xero — Cloud accounting platform with invoice automation, bank feeds, and third-party app integrations.
• Invoice Ninja — Billing and payments platform that supports recurring invoices and multiple payment gateways.
• ClearTax GST — Focused on GST filing, returns, and compliance with invoice management for Indian businesses.
• Marg ERP — Inventory and accounting package with deeper stock controls for retail and distribution.
• Busy Accounting — Indian accounting solution with GST billing, inventory, and statutory reporting.
• Khatabook — Mobile-first ledger and invoicing app focused on micro and small retailers in India.

Paid alternatives to Billbooks

• Zoho Books: A complete accounting product that adds purchase/sales workflows, banking automation, and payroll integration for larger SME needs. Zoho provides GST returns and automation suitable for businesses that also use other Zoho products.

• QuickBooks: Strong bookkeeping features, multi-currency support, and connectors to payroll and tax filing services. QuickBooks is a good fit when you need an established accounting backbone with broad third-party app support.

• FreshBooks: Focuses on invoicing, client management, and expense tracking for service businesses. It’s simpler than full accounting packages but offers polished time-tracking and client billing flows.

• Xero: Excellent bank reconciliation, app marketplace, and robust reporting for mid-market businesses. Xero is well-suited where ongoing accounting workflows are crucial.

• Tally (paid licenses): Enterprise-grade statutory compliance and traditional ledger workflows; often preferred by Indian accountants who need granular control over ledgers and inventory.

Open source alternatives to Billbooks

• Invoice Ninja: Open source self-hosted invoicing and billing platform with recurring invoices, payment integrations, and multi-tenant options for agencies.

• ERPNext: Full open source ERP that includes accounting, invoicing, inventory, and manufacturing modules. ERPNext is appropriate for businesses that want control and can invest in setup and hosting.

• Odoo (Community Edition): Modular open source ERP with invoicing, sales, and inventory apps; the community edition can be extended but may require developer support for GST-specific customizations.

• Dolibarr: Lightweight open source ERP/CRM with invoicing and basic accounting modules that can be self-hosted for full control.

Frequently asked questions about Billbooks

What is Billbooks used for?

Billbooks is primarily used for GST-compliant invoicing and billing for small and medium businesses in India. It helps users generate, send, and manage invoices and receipts, track payments, and produce sales and tax reports used in bookkeeping and GST filing. The platform is designed for businesses that need quick invoice generation and local tax formatting.

Does Billbooks integrate with payment gateways?

Yes, Billbooks supports payment gateway integrations so customers can pay invoices online. Common integrations include Indian gateways such as Razorpay and PayU; these connections allow automatic reconciliation of payments back to invoices and reduce manual matching work. Check the integration options for the current list.

How much does Billbooks cost per user per month?

Billbooks starts at ₹199/month per user for the Starter tier when billed monthly. Higher tiers such as Professional increase the monthly cost but include higher limits and additional features like inventory control and multi-user access. Enterprise pricing is available on request.

Is there a free version of Billbooks?

Yes, Billbooks offers a free plan that allows a limited number of invoices and basic billing features suitable for freelancers and microbusinesses. The free plan is intended as an entry point before upgrading to paid plans with higher limits and integrations.

Can Billbooks be used for GST returns?

Billbooks provides GST summary reports that simplify preparation for GST returns; however, final filing should be done through the GST portal or a tax filing service. The software exports the required invoice summaries and HSN/SAC details used by accountants during return preparation.

Does Billbooks have mobile apps?

Yes, Billbooks provides mobile apps for iOS and Android that allow on-the-go invoice creation, receipt capture, and payment recording. Mobile functionality is particularly useful for field agents, delivery personnel, and small retailers who need to issue invoices at the point of sale.

Can I import data from Excel into Billbooks?

Yes, Billbooks supports Excel/CSV import for invoices and customer lists. The import process maps common columns (customer name, invoice number, date, item lines) so you can migrate legacy invoices and customer records. Large migrations may benefit from support assistance to ensure data integrity.

How secure is Billbooks?

Billbooks implements standard cloud security practices such as encrypted data transport (HTTPS), secure password storage, and role-based access control for multi-user accounts. For enterprise customers, advanced security controls and contractual agreements can be arranged; review the platform's security documentation for specifics.

Does Billbooks offer an API for automation?

Yes, Billbooks exposes a REST API for creating and retrieving invoices, customers, and payments, and for subscribing to webhook events. The API is useful for integrating e-commerce platforms, CRMs, and accounting tools to automate billing workflows.

Can Billbooks handle inventory and stock management?

Yes, Billbooks provides basic inventory management features such as SKU tracking, stock level alerts, and item-wise sales reporting. It is suitable for businesses with relatively simple inventory needs; companies with complex multi-warehouse or lot-level tracking requirements may need a dedicated inventory/ERP solution.

Billbooks careers

Billbooks, like many SaaS vendors, recruits across product, engineering, customer support, and sales functions. Careers at a billing and invoicing company typically include roles for full-stack and mobile developers, QA engineers, product managers with domain knowledge of GST and accounting, and customer success teams that assist SMEs with onboarding and compliance.

Candidates interested in product roles should demonstrate experience with financial applications or tax systems, while support roles benefit from familiarity with Indian GST and small business workflows. Check the company’s careers page or LinkedIn postings for current openings and hiring criteria.

Billbooks affiliate

Billbooks may run referral or affiliate programs aimed at accountants, consultants, and reseller partners who introduce paying customers. Typical affiliate programs provide commission for new signups or discounts for referred customers and sometimes include co-branded onboarding materials for partners.

If you advise multiple small businesses or run an accounting practice, inquire about reseller or partner tiers that offer volume pricing, consolidated billing, and partner dashboards to manage client accounts.

Where to find Billbooks reviews

User reviews for Billbooks can be found on software directories, review platforms, and business forums that focus on Indian accounting software. Look for reviews on specialized comparison sites and in the comments of community groups for small business owners and accountants.

When evaluating reviews, focus on ease of use, GST compliance, mobile invoicing reliability, and the quality of customer support. For the most current and authoritative information, consult testimonials and case studies published on Billbooks' official site and third-party review summaries.