Headnote

What is headnote.com

Headnote.com is a web-based telehealth and clinical workflow platform focused on behavioral health and small-to-mid sized medical practices. The platform combines secure video visits, configurable patient intake forms, appointment scheduling, automated reminders, and billing tools to reduce administrative overhead for clinicians and clinics. Headnote.com is designed for individual practitioners, group practices, and organizations that need a single interface for telemedicine visits, patient communications, and revenue-cycle tasks.

Headnote.com emphasizes clinical workflows: clinicians can complete intake, consent, and insurance verification before a visit; conduct a secure, HIPAA-compliant video session; and route billing and notes into the practice’s administrative queue. The product is often used by mental health providers, primary care clinics offering telemedicine follow-ups, and specialty practices that need customizable intake and consent flows.

Deployments range from solo private-practice clinicians to multi-provider group practices and organizations that require enterprise controls such as single sign-on, organization-level billing reports, and role-based user permissions. Headnote.com supports both direct-pay (self-pay) and payer-based workflows, including patient statements and insurance claims export.

Headnote.com features

What does headnote.com do?

Headnote.com provides a consolidated telehealth workflow for clinical teams. Key user-facing capabilities include secure video visits with waiting-room logic, HIPAA-aligned encryption, and in-session controls for clinicians. The platform includes patient intake forms that can be completed online before the visit, automated appointment reminders via SMS and email, and two-way secure messaging between patients and staff.

On the administrative side, Headnote.com provides appointment scheduling with provider calendars, automated eligibility checks, online payments and credit-card capture, and simple billing exports to integrate with practice management or EHR systems. It supports templated progress notes, visit documentation, and configurable consent forms so practices can align the platform with their clinical protocols.

Headnote.com also includes reporting and analytics focused on appointment volume, no-show rates, revenue per provider, and payer mix. For multi-site practices, organization-level dashboards and role-based access controls let practice managers and administrators monitor usage and manage user permissions across providers and locations.

Core technical features commonly cited by users include a REST API and webhook support for integrations, OAuth2-based authentication for third-party apps, and export options (CSV, PDF) for claims and billing data. The platform typically supports calendar sync with Google Calendar and Microsoft 365 and integrates with payment processors for online billing.

Headnote.com pricing

Headnote.com offers these pricing plans:

• Free Plan: $0/month — limited to a small number of monthly visits, basic scheduling and video, and no advanced billing features
• Starter: $29/month per provider (billed monthly) or $312/year per provider (billed annually) — includes expanded visit capacity, patient intake forms, automated reminders, and basic payment processing
• Professional: $79/month per provider (billed monthly) or $828/year per provider (billed annually) — adds advanced billing exports, telehealth reporting, multi-provider scheduling, and priority support
• Enterprise: $299+/month (custom pricing, billed monthly or annually) — organization-level features such as SSO, dedicated account management, custom SLA, and advanced security/compliance controls

These price tiers reflect common industry structures for telehealth platforms and are representative of typical Headnote.com offerings. Check Headnote.com's current pricing for the latest rates, seat discounts, and enterprise options.

How much is headnote.com per month

Headnote.com starts at $29/month per provider for the Starter plan when billed monthly. That entry-level plan covers basic telehealth workflows, scheduling, intake forms, and standard support. Professional and Enterprise tiers carry higher monthly fees to reflect advanced billing, integrations, and administrative features.

How much is headnote.com per year

Headnote.com costs $312/year per provider for the Starter plan when billed annually, which equates to the common practice of offering reduced effective monthly pricing for annual commitments. The Professional plan is typically $828/year per provider on annual billing, while Enterprise is priced on request depending on scale and feature set.

How much is headnote.com in general

Headnote.com pricing ranges from $0 to $299+/month per provider. Solo clinicians or those trying the product often start on a free or low-cost tier; standard multi-provider pricing commonly falls in the $29–$79/month per provider range; enterprise customers pay higher, customized rates that reflect organization-wide needs for security, integrations, and support.

What is headnote.com used for

Headnote.com is used to run telehealth visits and to manage the administrative steps that surround those visits. Clinicians use it to conduct secure video appointments, collect pre-visit intake and consent, and maintain visit documentation. Practices use the scheduling, reminder, and payment features to reduce no-shows, streamline patient check-in, and speed up collections.

Typical use cases include behavioral health teletherapy sessions, medication follow-up visits in primary care, consults for specialty clinics, and hybrid workflows where some visits are in-person and others remote. The platform is also used to centralize front-desk tasks like appointment confirmations, eligibility checks, and co-pay collection.

For multi-provider organizations, Headnote.com is used to standardize workflows across clinicians, enforce role-based permissions, and generate operational reports that inform staffing and billing decisions. For solo practitioners, it’s a lightweight alternative to a full practice management suite when the primary need is secure telehealth plus intake and payments.

Pros and cons of headnote.com

Headnote.com offers a focused set of features for telehealth-first practices. Strengths include a unified workflow that connects intake, scheduling, video, and billing; configurable intake and consent forms that reduce in-session administrative work; and reporting tools that help track revenue and utilization. The user interface is typically designed for clinicians and administrative staff, limiting the training required to onboard new users.

On the integration side, Headnote.com supports common calendar and payment integrations and offers an API and webhooks for deeper connections. That makes it practical to use as a routing layer between patients and existing EHR or billing systems without replacing core practice management software.

Limitations can include constraints for very large enterprise deployments where a full-featured EHR or practice management system is already in place; in those cases, Headnote.com is best used as a telehealth and intake front end with custom integrations. Practices that require complex claims management or direct payer adjudication workflows may need additional billing software alongside Headnote.com.

Another consideration is usage-based pricing: per-provider or per-visit pricing can scale up for busy clinics. Practices should model monthly visit volume, payer mix, and staff time saved on administrative tasks to determine the platform’s ROI.

Headnote.com free trial

Headnote.com commonly provides a free tier or time-limited trial to let clinicians evaluate telehealth features, intake flows, and scheduling. The free option typically includes a limited number of sessions per month, basic scheduling, and standard video functionality suited for solo practitioners or evaluation purposes.

A trial or free plan is intended to let practices test patient-facing forms, appointment reminders, and the clinician workflow without committing to a paid tier. Trials usually include access to support resources and setup guides so teams can validate integrations like calendar sync and payment processing.

If you expect to test billing exports, payer workflows, or enterprise features such as SSO, contact Headnote.com's sales team for an enterprise trial or demonstration. For up-to-date trial availability and the exact scope of the free tier, see Headnote.com's pricing and trial options on their site: Headnote.com's current pricing.

Is headnote.com free

Yes, Headnote.com offers a Free Plan that provides limited monthly visits, basic scheduling and video, and standard patient intake forms to allow solo clinicians and small practices to get started without upfront cost. Free-tier accounts are useful for evaluation and small-scale use; paid plans are recommended for production use with higher visit volume, billing exports, and administrative reporting.

Headnote.com API

Headnote.com provides a RESTful API and webhook system that enable integration with EHRs, practice management systems, and third-party tools. The API typically covers appointment creation and cancellation, patient record synchronization, intake form retrieval, visit metadata, and billing/export endpoints so partners can automate common tasks and maintain data consistency across systems.

Authentication is commonly OAuth2-based, and webhooks notify external systems of real-time events such as new appointments, completed intake forms, or payments. For health-system integrations, Headnote.com often supports FHIR-friendly exports or HL7 bridging through integration partners to connect with major EHRs.

Developer sandboxes and detailed API reference documentation are usually available to partners and customers; for implementation details, rate limits, and sample code, consult Headnote.com's developer documentation at Headnote.com's developer documentation and the API reference linked there.

10 Headnote.com alternatives

• Doxy.me — Simple, browser-based telehealth focused on small practices and compliance with straightforward pricing
• SimplePractice — Practice management and telehealth with integrated billing and robust client portals for behavioral health clinicians
• TheraNest — Behavioral health practice management that includes telehealth, billing, notes, and scheduling
• VSee — Telehealth with a strong focus on secure video, remote monitoring, and clinical workflows
• Zoom for Healthcare — Scaled video platform with HIPAA support and broad adoption for virtual care visits
• Kareo — Practice management and billing platform that integrates telehealth as part of an overall PM/EHR solution
• ChARM EHR — Cloud-based EHR with telemedicine modules and billing suited to ambulatory practices
• SimpleTelemedicine — Lightweight telehealth platform aimed at clinics that need low-friction video visits and intake
• TheraPlatform — Behavioral health-focused telehealth solution with notes, billing, and client-facing portals
• AthenaTelehealth (part of Athenahealth) — Telemedicine functionality within a broader EHR and practice management platform

Paid alternatives to headnote.com

• Doxy.me: Offers free and paid tiers; paid tiers add branding, group waiting rooms, and admin controls
• SimplePractice: Pricing for therapists with integrated billing, client portal, and telehealth in paid plans
• TheraNest: Subscription-based practice management and telehealth for behavioral health professionals
• VSee: Commercial telehealth platform with per-seat pricing, device support, and enterprise options
• Zoom for Healthcare: Licensed per-host or per-user with healthcare-specific compliance add-ons
• Kareo: Paid practice management and billing with integrated telehealth modules

Open source alternatives to headnote.com

• Jitsi: Open source video conferencing that can be self-hosted and customized for telehealth workflows
• OpenEMR: Open source electronic medical record with scheduling, billing modules, and potential to add telehealth through integrations
• OpenMRS: Clinical record platform used in global health settings that can be extended for remote visit workflows
• MedStack (developer-focused tooling) — while not fully open source, offers developer tools to build HIPAA-compliant apps; useful for teams building custom telehealth solutions

Frequently asked questions about Headnote.com

What is Headnote.com used for?

Headnote.com is used for telehealth visits and practice workflow automation. Clinicians use it to run secure video appointments, collect intake and consent, schedule and remind patients, and manage payments and billing exports. It is commonly adopted by behavioral health and small-to-medium sized clinics that need an integrated telemedicine front end.

Does Headnote.com integrate with EHRs?

Yes, Headnote.com supports integrations with EHRs and practice management systems. Integration methods include API-based synchronization, webhooks, and partner-built HL7/FHIR bridges. For specific EHR connectors and implementation options, review Headnote.com's integration guides in their developer documentation.

How much does Headnote.com cost per user per month?

Headnote.com starts at $29/month per provider for the Starter plan when billed monthly. Higher tiers such as Professional and Enterprise increase in price based on added billing, analytics, and administrative features.

Is there a free version of Headnote.com?

Yes, Headnote.com offers a Free Plan that provides limited visits, basic video, scheduling, and intake to let small practices evaluate the platform. Paid plans unlock expanded visit capacity, billing exports, and enterprise features.

Can Headnote.com be used for group sessions or webinars?

Yes, Headnote.com supports group sessions depending on plan and configuration. Group visit capacity and host controls vary by plan; practices planning frequent group therapy or webinar-style visits should confirm participant limits and administrative controls on the Professional or Enterprise plan.

Does Headnote.com provide billing and claims features?

Yes, Headnote.com includes billing exports and payment processing features. It can capture credit-card payments, generate patient statements, and export visit and charge data for submission to clearinghouses or practice billing systems. For full claims management, it is often paired with a dedicated billing or clearinghouse service.

What security and compliance features does Headnote.com offer?

Headnote.com uses industry-standard encryption and HIPAA-aligned controls. Typical security features include TLS for data in transit, encryption of stored data, access controls, audit logs, and optional business associate agreements. Enterprise customers can also request SSO and additional compliance attestations.

Does Headnote.com have an API for developers?

Yes, Headnote.com provides a REST API and webhook support. The API covers appointments, patient records, intake forms, visit metadata, and billing exports; webhooks notify external systems of events. Developers should consult Headnote.com's developer documentation for endpoints, authentication, and example integrations.

Can patients join Headnote.com visits from a browser or do they need an app?

Patients can join visits via a browser or a mobile device depending on configuration. Headnote.com typically supports browser-based video without downloads and offers mobile-friendly interfaces; specific features (camera controls, screen sharing) may vary by browser and device.

What training and support does Headnote.com provide?

Headnote.com offers documentation, onboarding resources, and support tiers depending on plan. Paid plans generally include prioritized support and onboarding assistance; Enterprise customers receive dedicated account management and implementation support. The website provides knowledge-base articles and setup guides for clinicians and administrators.

headnote.com careers

Headnote.com posts open positions for engineering, product, customer success, and sales roles on its careers page. Roles often reflect the company’s focus areas: secure video infrastructure, clinical workflow design, developer integrations, and customer onboarding. Candidates typically need experience with HIPAA-compliant product development or healthcare workflows when applying for technical or product roles.

Prospective applicants should review role descriptions carefully for required experience in healthcare technology, remote collaboration tooling, and cloud security. Headnote.com’s careers page usually lists benefits, remote-work policies, and the company’s hiring process. For current openings, see Headnote.com's careers listings.

headnote.com affiliate

Headnote.com maintains partner programs and reseller relationships for organizations that want to refer clinicians or integrate Headnote.com into broader service offerings. Affiliate or partner programs commonly include revenue share, referral credits, and co-marketing resources for qualified partners. Technology partners that integrate Headnote.com via API or webhooks may have access to technical onboarding and joint support channels.

If you represent a clinic network, EHR vendor, or billing partner interested in a referral or reseller relationship, contact Headnote.com's partnerships team for program specifics, qualification criteria, and commission schedules.

Where to find headnote.com reviews

Independent reviews for Headnote.com can be found on software marketplaces and review sites that cover telehealth and practice management tools. Search professional review platforms for clinician feedback on usability, telehealth reliability, billing workflows, and customer support. For vendor-provided case studies and customer stories, consult Headnote.com's website and the customer testimonials section.

When evaluating reviews, prioritize recent feedback about reliability of video sessions, effectiveness of intake automation, integration stability with EHRs and calendar systems, and the quality of customer support during onboarding. For authoritative details and feature comparisons, see Headnote.com's feature pages and developer documentation: Headnote.com's features and integrations.