Simplepractice

What is SimplePractice

SimplePractice is a cloud-based electronic health record (EHR) and practice management platform created for health and wellness professionals, with particular adoption among therapists, counselors, speech-language pathologists, occupational therapists, and psychiatrists. The product centralizes client scheduling, clinical documentation, billing, telehealth, and client communications in a single web and mobile interface. It is marketed as HIPAA-compliant and includes features intended to support both clinical workflows and small business operations for independent practitioners and small group practices.

The platform emphasizes a combination of clinical and administrative capabilities: structured progress notes and templates, secure telehealth, insurance and claims processing tools, appointment reminders and online booking, and integrated payments. Many users select SimplePractice to reduce the number of separate systems they must operate and to keep client data within a single platform that includes both front-desk and clinician-facing tools.

SimplePractice reports broad adoption among behavioral and allied health professionals and positions itself as a specialist EHR for outpatient, ambulatory, and private-practice settings. For product details and the most current platform information, see SimplePractice’s features and security resources such as their integration and features documentation and security information.

SimplePractice features

SimplePractice groups core functionality into scheduling, documentation, billing, telehealth, client engagement, and practice management. Each category contains specific features designed to address common needs in private practice.

Scheduling and client management

• Integrated calendar with recurring appointments, waitlist, and online client booking
• Automated appointment reminders via email and SMS to reduce no-shows
• Client portal for intake forms, secure messaging, and appointment management

Documentation and clinical workflows

• Customizable clinical templates and progress note types tailored to behavioral and allied health
• Treatment planning, SOAP notes, assessments, and care-plan tracking
• Document and file storage with secure access controls

Billing, claims, and payments

• Insurance billing and claims submission tools for payers commonly used in behavioral health
• Built-in credit card processing and ACH payments for client billing and co-pays
• Ledger, superbills, and financial reporting to reconcile revenue and outstanding balances

Telehealth and remote care

• Built-in, HIPAA-compliant telehealth with video sessions from the client portal
• Session recording not typically enabled (check current policies) and session notes saved to the EHR
• Mobile-friendly and desktop-compatible telehealth access for clinicians and clients

Integrations and extensibility

• Integrations with payment processors, billing partners, and third-party tools
• Zapier and native partner integrations to connect scheduling, forms, and CRM tools
• API and partner access available for select integrations and automation (see their integration directory for details)

Security and compliance

• Platform-level controls aimed at HIPAA compliance, including data encryption in transit and at rest, access logs, and account security features
• Administrative options for user roles, permissions, and audit trails
• Enterprise-focused security resources are documented on their security page

These features are intended to let clinicians manage both care delivery and practice operations without switching between multiple, disconnected systems. The product typically evolves with additional templates, specialty-focused features, and integrations driven by user demand.

What does SimplePractice do?

SimplePractice provides an integrated practice management environment so clinicians can run their business and deliver care from one system. Clinicians use the platform to book clients, collect intake forms, document visits, process insurance claims, and take secure payments.

Operationally, it reduces friction between clinical documentation and billing by keeping appointment data, notes, and financial transactions linked. For example, scheduling an appointment automatically creates the ledger entry context for billing and claims, and completed session notes are stored with client records for audits and continuity of care.

On the patient-facing side, SimplePractice offers a client portal where clients can complete intake paperwork, make payments, attend telehealth sessions, and send secure messages. That client experience is designed to reduce administrative work for clinicians and to centralize client interactions in a HIPAA-focused environment.

SimplePractice pricing

SimplePractice offers flexible pricing tailored to different business needs, from solo practitioners to small groups and enterprise customers. Their pricing structure typically includes monthly and annual billing options with discounts for yearly commitments and optional add-ons for telehealth, additional clinician seats, and billing services.

Common buyer considerations when evaluating SimplePractice pricing include whether you need: additional clinician user seats, integrated credit card processing, insurance claims and payer billing workflows, telehealth for multiple clinicians, and intake or workflow automation add-ons. Pricing can vary when choosing a plan with full billing services versus self-managed claims submission.

Because SimplePractice periodically adjusts plan features and rates, consult SimplePractice’s current pricing to compare monthly versus annual costs and available discounts. Check SimplePractice's current pricing for the latest rates and enterprise options. Visit their official pricing page for the most current information.

How much is SimplePractice per month

SimplePractice offers competitive pricing plans designed for different practice sizes and operational needs. Monthly billing is available alongside discounted annual billing; exact monthly rates depend on the number of clinicians, chosen feature set, and add-ons such as advanced billing services or telehealth volume. For current monthly rates and plan comparisons, view SimplePractice's current pricing.

How much is SimplePractice per year

SimplePractice offers annual billing discounts when customers commit to a year, which typically reduces the monthly-equivalent cost compared to month-to-month billing. Exact yearly pricing depends on plan tier, clinician seats, and any optional services; check SimplePractice's current pricing to see annual rates, savings percentages, and promotional offers.

How much is SimplePractice in general

SimplePractice pricing ranges from flexible solo-practitioner options to enterprise-level contracts that include multi-clinician billing and advanced security. The total cost of ownership depends on user count, whether you use in-house or outsourced billing, and which add-ons (telehealth, e-prescribe for psychiatry, or premium templates) you enable. Visit SimplePractice's current pricing for exact numbers and plan comparisons.

What is SimplePractice used for

SimplePractice is used to manage both clinical and administrative tasks in outpatient, ambulatory, and private-practice settings. Clinicians use it to create and store clinical documentation, manage appointments and client communications, process insurance claims, and accept client payments.

Primary use cases include: streamlining intake and documentation to improve clinical efficiency; supporting telehealth visits that keep client sessions secure and in one place; simplifying front-desk workflows such as online booking, reminders, and payments; and providing basic revenue-cycle management tools for claims and billing reconciliation.

Practices often adopt SimplePractice to reduce reliance on separate point solutions (calendar, telehealth, billing, documentation) and to centralize client records for compliance and continuity of care. The platform is also used for reporting and bookkeeping tasks, such as generating superbills and tracking outstanding balances.

Pros and cons of SimplePractice

Pros

• Consolidates scheduling, documentation, telehealth, and billing into one platform, reducing context switching
• Designed for HIPAA compliance with encryption, role-based access, and audit trail functionality
• Client-facing portal with online booking and secure messaging improves client convenience and reduces administrative load
• Robust template library and specialty-focused features for behavioral and allied health clinicians
• Integrations and partner network reduce the need to rebuild routine workflows

Cons

• Pricing and add-on model can be complex for practices that need advanced billing services or many clinician seats
• Some specialty workflows (for larger clinics or integrated health systems) may require custom integrations or an enterprise contract
• Practices that require deep customization or on-premises hosting may find cloud-only architecture limiting
• Advanced reporting and revenue-cycle management features may be less comprehensive than dedicated billing platforms for large practices

When evaluating SimplePractice, compare required features (e.g., e-prescribe, number of telehealth users, billing complexity) against pricing tiers and the availability of third-party billing partners.

SimplePractice free trial

SimplePractice typically offers a free trial period that lets prospective users test key features such as scheduling, documentation, the client portal, and telehealth. The trial period is intended to let clinicians confirm whether the workflow, templates, and online booking meet their practice needs before committing financially.

During the free trial you can set up a sample client roster, try intake forms, run mock appointments, and use the billing and payment interfaces in a non-production environment. Trials commonly include access to knowledge-base resources and onboarding materials that explain configuration steps for clinicians and administrative staff.

If you plan to evaluate SimplePractice, prepare typical client scenarios and a list of must-have workflows (insurance claims, telehealth, e-prescribe needs) so you can stress-test those features during the trial. To start a trial and confirm current terms, visit SimplePractice's trial and pricing information.

Is SimplePractice free

No. SimplePractice does not offer a permanently free tier for full practice use. They typically provide a limited-time free trial so clinicians can evaluate the software. Ongoing use requires a paid subscription with pricing based on plan features, clinician seats, and optional services. Check SimplePractice’s current pricing for trial details and plan comparisons.

SimplePractice API

SimplePractice offers integration options for partners and automation workflows; access commonly includes partner APIs or integration endpoints for select customers and partners. The platform supports common integration patterns via direct partnerships and third-party integrators like Zapier for workflow automation.

API and integration access is often governed by partner programs or business agreements; clinicians and developers interested in programmatic access should review SimplePractice’s integration documentation and partner pages to understand available endpoints, rate limits, and data scopes. The integrations page lists supported integrations and connectors.

For custom integration needs (EHR exports, bulk data migration, or synchronization with practice accounting systems), confirm with SimplePractice support whether API access or a partner integration is available and whether additional professional services are required.

10 SimplePractice alternatives

Paid alternatives to SimplePractice

• TheraNest — Practice management and billing for mental health clinicians with progress note templates, invoicing, and telehealth; often chosen for small to mid-size practices.
• TherapyNotes — Behavioral health EHR with strong clinical documentation, scheduling, and claim submission focused on mental health providers.
• Kareo — Outpatient medical billing and EHR focused on small practices with integrated billing services and payer connectivity.
• DrChrono — Cloud EHR and practice management with customizable clinical workflows, strong mobile support, and payment processing.
• Athenahealth — Cloud-based EHR and revenue-cycle service for ambulatory clinics, with network-enabled billing and payer connections suitable for growing practices.
• AdvancedMD — Comprehensive EHR and medical billing suite targeted at small to mid-size medical practices that need more advanced revenue-cycle features.
• CareCloud — Practice management and EHR with built-in billing and analytics for multi-provider practices and specialty clinics.

Open source alternatives to SimplePractice

• OpenEMR — A widely used open source electronic medical record and practice management system with scheduling, billing modules, and customizable forms; suitable for teams that can host and configure the system.
• OpenMRS — Open source medical record platform focused on flexibility and international deployments; requires technical resources to customize and deploy for outpatient practice workflows.
• LibreHealth — A community-driven open health ecosystem with modules for EHR and health information exchange; best for organizations willing to invest in open-source implementation.
• GNU Health — Open-source health and hospital information system that includes medical records and public health tools; more commonly used in larger institutional deployments.

These alternatives span cloud-hosted commercial products with full support to open-source platforms that require in-house hosting and technical resources. Evaluate alternatives based on billing needs, compliance requirements, and available IT support.

Frequently asked questions about SimplePractice

What is SimplePractice used for?

SimplePractice is used for EHR and practice management for outpatient behavioral and allied health clinicians. It helps clinicians manage scheduling, clinical documentation, billing and claims, telehealth sessions, and client communications in a single platform. Practices use it to centralize records, simplify front-desk tasks, and manage revenue-cycle workflows.

How does SimplePractice handle telehealth?

SimplePractice includes built-in, HIPAA-focused telehealth functionality. Clinicians can host secure video sessions from the client portal without requiring a separate telehealth vendor; telehealth sessions integrate with the clinician’s calendar and client record. For details on session limits and multi-user configurations, consult SimplePractice's telehealth features.

Does SimplePractice accept insurance claims?

Yes, SimplePractice supports insurance billing and claims submission workflows. The platform provides tools for creating superbills, submitting claims to payers, and tracking claim status, although the extent of payer coverage and automated clearinghouse connections depends on plan and region. Practices with complex billing needs often combine SimplePractice with a dedicated billing partner or the platform’s optional billing services.

Can SimplePractice integrate with other software?

Yes, SimplePractice supports integrations and partner connections. Integration options include payment processors, practice management connectors, and automation platforms such as Zapier. For a list of supported third-party tools and partner APIs, see their integration directory.

Is SimplePractice HIPAA-compliant?

Yes, SimplePractice is designed to meet HIPAA requirements for data handling and access controls. The vendor provides encryption, access logging, and business-associate agreement (BAA) options for covered entities. Review SimplePractice’s security documentation for specifics on encryption, audit logging, and compliance certifications: SimplePractice's security information.

Why choose SimplePractice for a private practice?

SimplePractice consolidates scheduling, documentation, billing, and telehealth into one system designed for small practices. That reduces the number of vendor relationships and data silos clinicians must manage, making it simpler to maintain client records and billing continuity. Its clinical templates and client portal are tailored to behavioral health and allied therapy workflows.

When should a practice consider upgrading from a solo plan?

When the practice adds clinicians, requires advanced billing services, or needs enterprise-level security controls, it’s appropriate to upgrade. Additional clinician seats, outsourced billing, or multi-location management typically change both feature needs and pricing. Review SimplePractice's plan comparisons to determine when a higher tier or enterprise contract is needed: SimplePractice's current pricing.

Where can I find SimplePractice reviews?

You can find SimplePractice reviews on software review sites and healthcare technology publications. Common sources include independent review platforms, clinician forums, and app directories where users describe real-world experiences with scheduling, documentation, and billing. For curated customer feedback and feature-specific comments, search review sites and industry publications for SimplePractice user reviews.

How much does SimplePractice cost per user?

SimplePractice offers competitive pricing plans designed for different practice sizes and feature needs; exact per-user cost depends on plan tier, number of clinician seats, and add-ons. For exact per-user monthly and annual pricing, check SimplePractice's current pricing.

Does SimplePractice provide developer API access?

SimplePractice provides integration and partner access, with API availability for approved partners. Developers can use partner integrations or third-party automation (for example, Zapier) to connect SimplePractice to other systems; for custom API access and partner program details, consult their integration documentation.

SimplePractice careers

SimplePractice maintains a careers site with roles across engineering, product, customer success, and operations; opportunities typically reflect their technology focus and customer-facing teams. Review SimplePractice’s careers page for job listings, remote work options, and information about company culture: SimplePractice's careers.

SimplePractice affiliate

SimplePractice offers partner and referral programs for individuals and organizations that refer new customers or build integrations. If you are interested in affiliate or referral opportunities, consult SimplePractice’s partner pages and affiliate information to understand commission structures, referral terms, and program requirements.

Where to find SimplePractice reviews

To evaluate customer sentiment and use-case fit, consult technology review platforms, clinician forums, and healthcare software comparison sites that aggregate user ratings and testimonials. Look for reviews that specifically address documentation quality, billing outcomes, telehealth reliability, and support responsiveness to help assess fit for your practice.