Orderly

What is orderly

Orderly is a cloud-based operations and procurement platform focused on restaurant and hospitality supply chain workflows. The platform centralizes vendor purchasing, invoice capture and reconciliation, and inventory tracking so operators can manage orders, control costs, and speed up accounts payable from a single interface. Orderly targets single-unit restaurants, multi-location groups, and third-party operators that need to consolidate ordering and invoice processing across many suppliers and outlets.

The system is built around three core functions: supplier ordering (purchase management), invoice processing (capture and reconciliation), and inventory insights (usage and variance tracking). Orderly integrates with point-of-sale (POS) systems to map sales to usage patterns and with accounting platforms to post AP entries, reducing manual data entry and reconciliation work.

Deployment is cloud-first with a web dashboard and mobile apps for managers and receiving staff. The design emphasizes roles-based workflows (purchasers vs approvers), automated invoice matching, and exception handling so teams can route discrepancies, approve orders, and keep a searchable history of transactions.

Orderly features

Orderly combines procurement, invoicing, and inventory workflows into a consolidated feature set aimed at hospitality operations.

Key operational features include:

• Supplier catalog and ordering: Maintain consolidated supplier catalogs, create order templates, and place multi-vendor orders from a single shopping list. Reorder suggestions can be driven by par levels or historical usage.
• Invoice capture and OCR: Automatic invoice ingestion via email, upload, or supplier EDI, with optical character recognition (OCR) to extract line items, taxes, and totals for automated matching.
• Three-way matching and exception handling: Match purchase orders, delivery receipts, and supplier invoices automatically; route mismatches to a defined approvals queue with notes and attachments.
• Inventory and usage tracking: Track inventory receipts, physical counts, and theoretical usage linked to sales data from POS systems for variance and waste analysis.
• Accounts payable automation: Create AP batches, post invoices to accounting ledgers, and export journal entries to popular accounting systems.
• Approval workflows and role permissions: Create multi-step approvals by spend thresholds, manage user roles across locations, and maintain audit trails for compliance.
• Reports and analytics: Cost-of-goods sold (COGS) reporting, supplier spend analysis, order lead time, and item-level usage trends with exportable reports.
• Mobile receiving and checklists: Mobile apps for receiving staff to verify deliveries, capture photos, and sign off on invoices in the field.
• Integrations and connectivity: Prebuilt connectors to major POS, accounting, and supplier networks plus REST API and webhooks for custom integrations.

Orderly packs operational controls that address common pain points in restaurant procurement: duplicate invoices, lost credits, disconnected ordering, and missing inventory visibility. The interface typically provides dashboards for spend by supplier, pending invoices, and upcoming orders, in addition to per-location drilldowns.

What does orderly do?

Orderly automates purchase and invoice workflows so restaurant teams can reduce manual bookkeeping and improve purchasing discipline. The platform centralizes order creation, supplier communication, and invoice reconciliation into a single workflow that enforces approvals and automates matching to purchase orders and deliveries.

It also provides inventory insights by tying receipts and POS sales into theoretical inventory calculations; this lets operators detect waste, theft, or inaccurate receiving sooner. Orderly’s matching engine reduces time spent on accounts payable by automating the common 2- and 3-way matches and surfacing only exceptions for human review.

Finally, Orderly acts as a connective layer between suppliers, POS systems, and accounting platforms—reducing duplicated data entry and shortening the invoice-to-payment cycle through standardized data capture and exportable accounting entries.

Orderly pricing

Orderly offers these pricing plans:

• Free Plan: $0/month with basic purchase lists and a single-location limit
• Starter: $29/month per location billed monthly, $24/month per location billed annually
• Professional: $99/month per location billed monthly, $84/month per location billed annually
• Enterprise: Custom pricing based on volume, integrations, and service level; contact sales for a quote

Pricing above reflects typical per-location subscription tiers combined with usage fees for invoice processing volumes or optional onboarding services. Many customers choose annual billing for lower per-location rates; enterprise customers receive custom licensing that may include dedicated onboarding, SLAs, and integration support.

Check Orderly's current pricing plans for the latest rates and enterprise options.

How much is orderly per month

Orderly starts at $29/month per location on the Starter plan when billed monthly. This tier includes basic ordering, supplier catalogs, and a limited number of invoice captures; higher-volume locations and multi-site groups typically select the Professional or Enterprise tiers to access advanced matching, integrations, and analytics.

Monthly billing is useful for pilot sites or seasonal locations; volume discounts usually apply when you commit to annual billing or add multiple locations under the same account.

Many customers incur additional variable charges for OCR invoice processing beyond included quotas and for premium integrations or custom onboarding services.

How much is orderly per year

Orderly costs $24/month per location billed annually for the Starter plan, equivalent to $288/year per location when paid up front. The Professional annual rate typically falls around $84/month per location, or $1,008/year per location, depending on contract terms and included service credits.

Annual plans commonly include onboarding credits and reduced per-invoice processing fees. Enterprise agreements are negotiated and often include multi-year commitments, implementation fees, and service-level guarantees.

How much is orderly in general

Orderly pricing ranges from $0 (free basic tier) to custom enterprise rates, typically $29–$99/month per location for standard plans. The overall cost depends on the number of locations, invoice processing volumes, chosen integrations, and level of onboarding or managed services required.

Typical full-stack deployments for a small multi-location operator fall into the mid-range (Professional) plan once integrations and invoice volumes are considered. Large operators should budget for additional integration costs, data migration, and potential per-invoice OCR fees under a managed Enterprise contract.

What is orderly used for

Orderly is used to centralize procurement and accounts payable for restaurants, catering operations, and multi-unit hospitality businesses. Primary use cases include purchase order management, supplier consolidation, invoice capture and reconciliation, and inventory variance analysis.

Operators use Orderly to reduce manual invoice entry, enforce purchasing controls across sites, and gain visibility into supplier spend. By capturing invoices and matching them to receipts and POs, companies can stop duplicate payments, recover missed credits, and speed up dispute resolution.

The platform is also commonly used for inventory control and COGS optimization. By connecting POS sales data to inventory receipts and usage, managers can identify pricing anomalies, track over-portioning, and implement par-level based reordering rules to reduce waste.

Pros and cons of orderly

Orderly offers specific advantages for hospitality operators but also has trade-offs to consider.

Pros:

• Centralized procurement and AP automation reduce manual work and errors across multiple locations.
• Strong invoice capture and matching capabilities shorten the invoice-to-payment lifecycle and reduce exceptions.
• Inventory usage tied to POS provides actionable COGS insights that help control food cost and waste.
• Role-based approvals, audit trails, and multi-location controls improve compliance and accountability.

Cons:

• Per-location and per-invoice pricing can increase costs for large multi-unit operators if invoice volume is high.
• Integration work may be required for lesser-known POS or legacy accounting systems; some connectors are available only on Professional or Enterprise tiers.
• Transition and staff training are required to get receiving teams comfortable with mobile receiving and exception workflows.

Operators considering Orderly should weigh its operational ROI—reduced invoice processing time, fewer payment errors, and improved COGS—against the subscription and processing fees for their scale.

Orderly free trial

Orderly offers trial access to evaluate core purchasing and invoice workflows before committing to a paid plan. The free trial typically unlocks feature-limited access to ordering, invoice capture, and basic reporting for one or more pilot locations.

During the trial, teams can simulate order flows, upload supplier invoices for OCR testing, and connect a single POS or accounting sandbox to observe matching and inventory calculations. Trial periods are intended to validate integration capabilities and the quality of OCR and matching for the operator’s specific suppliers.

Vendors commonly include guided onboarding during trials for Professional and Enterprise prospects, which helps map supplier catalogs, configure approval flows, and test data exports to accounting systems.

Is orderly free

Yes, Orderly provides a Free Plan suitable for single-location pilots or teams evaluating ordering workflows. The Free Plan includes basic purchase lists, manual invoice upload, and limited reporting but restricts the number of locations, invoice captures, and integrations.

For sustained multi-location use, automated invoice processing, and prebuilt POS or accounting connectors, customers typically upgrade to the Starter or Professional plans.

Orderly API

Orderly exposes a RESTful API and webhook endpoints to support custom integrations with POS systems, supplier EDI gateways, inventory platforms, and enterprise ERPs. The API allows programmatic creation and retrieval of purchase orders, invoices, suppliers, and inventory receipts.

Common API capabilities include:

• Creating and updating POs and order templates programmatically
• Submitting invoices and retrieving OCR-extracted invoice data
• Querying inventory items, par levels, and counts
• Retrieving analytics and spend reports for downstream BI tools
• Receiving webhooks for new invoices, matched exceptions, or approval requests

Developers can authenticate via API keys or OAuth depending on the integration pattern. For full developer details and example calls, see their API documentation for integrations.

Orderly also offers partner integrations and has a documented connector program for POS and accounting providers, enabling bi-directional synchronization for items, sales, and vendor data.

10 Orderly alternatives

• Toast — All-in-one restaurant POS with integrated inventory and supplier ordering capabilities.
• Square for Restaurants — POS and basic inventory/order modules that suit small operators with integrated payment processing.
• MarketMan — Procurement and inventory management platform tailored to foodservice with supplier ordering and costing.
• BlueCart — Supplier ordering and inventory platform focused on restaurants and distributors.
• Upserve — Restaurant management suite with POS, analytics, and inventory features (part of Lightspeed).
• Lightspeed — Cloud POS with inventory controls and supplier integrations for hospitality and retail.
• CrunchTime — Enterprise-grade back-of-house platform for cost, inventory, and labor management in multi-unit groups.
• MarginEdge — Food cost, invoice processing, and inventory automation with strong AP workflows.
• xtraCHEF — Invoice and recipe management with OCR-driven AP automation designed for restaurants.
• ChefMod — Purchasing and inventory solution focused on menu and ingredient management for multi-unit operations.

Paid alternatives to orderly

• Toast: Restaurant POS and operations platform with built-in inventory modules and supplier integration; priced per terminal and with add-on modules for inventory and labor.
• MarketMan: Procurement and inventory solution that charges per location and per-usage for supplier catalogs and advanced reporting.
• BlueCart: Offers paid plans for supplier ordering and inventory automation, with tiers that add more supplier seats and integrations.
• CrunchTime: Enterprise-focused solution with modular pricing; typically more expensive but geared for large multi-unit groups with complex reporting needs.
• MarginEdge: Paid subscription per location with invoice processing credits and integrated POS connectors for COGS reporting.

Open source alternatives to orderly

• ERPNext: Open source ERP with purchasing, inventory, and accounting modules usable by hospitality teams; requires hosting and configuration for restaurant-specific flows.
• Odoo (Community): Community edition includes procurement and inventory apps; extensible but requires more setup to match Orderly's restaurant workflows.
• POSsible / Floreant POS community forks: Open source POS projects that can be extended with custom inventory and ordering modules for small operations.

Frequently asked questions about Orderly

What is Orderly used for?

Orderly is primarily used for restaurant procurement, invoice processing, and inventory management. Restaurants and multi-location operators use it to centralize supplier ordering, automate invoice capture and 2/3-way matching, and tie receipts to POS sales to analyze COGS and inventory variance.

Does Orderly integrate with POS systems?

Yes, Orderly integrates with major POS providers. The platform offers prebuilt connectors to common restaurant POS systems to pull sales data and item mappings, which helps calculate theoretical inventory usage and detect variances automatically.

How much does Orderly cost per location?

Orderly starts at $29/month per location on the Starter plan when billed monthly, with Professional and Enterprise tiers available for larger or more complex operations. Annual billing typically reduces the effective monthly rate.

Is there a free version of Orderly?

Yes, Orderly provides a Free Plan intended for single-location pilots with limited invoice captures and basic ordering features. Multi-location teams and users requiring automated OCR and integrations usually upgrade to paid plans.

Can Orderly automate invoice matching?

Yes, Orderly automates 2-way and 3-way invoice matching. It uses OCR to extract invoice lines and then compares invoices against purchase orders and receiving records; only exceptions are routed for manual review.

Does Orderly support supplier catalogs and EDI?

Yes, Orderly supports supplier catalogs and EDI-style integrations. Operators can maintain centralized supplier catalogs and handle electronic orders and invoices where suppliers support digital delivery; otherwise, the platform ingests emailed or uploaded invoices and applies OCR.

How secure is Orderly with financial data?

Orderly follows standard cloud security practices including encrypted data transit and role-based access controls; enterprise agreements typically add SOC 2 and custom security terms. For details consult their security documentation or ask sales about compliance certifications.

Can Orderly export data to accounting systems?

Yes, Orderly exports AP entries and journal data to common accounting platforms. It supports automated posting or export of invoice batches, GL mapping, and vendor reconciliations to streamline bookkeeping and reduce manual entry.

Does Orderly offer an API for custom integrations?

Yes, Orderly provides a REST API and webhooks for developers. The API covers POs, invoices, suppliers, and inventory objects; developers can use the API to create orders, fetch invoice data, and subscribe to event webhooks for matched exceptions. See their API documentation for integrations for endpoints and examples.

How long does implementation take for Orderly?

Implementation timelines vary, but small pilots can be configured in days while full multi-location rollouts take weeks to months. Timelines depend on the number of suppliers, POS/accounting integrations, data migration needs, and whether you purchase onboarding or managed services from Orderly.

orderly careers

Orderly hires across product, engineering, customer success, and operations roles to support restaurants and multi-unit customers. Open roles typically include software engineers working on API and OCR components, product managers focused on supplier and inventory workflows, and customer success managers who lead onboarding and ongoing adoption.

The company commonly looks for candidates with hospitality tech experience and a pragmatic approach to operations problems. For engineering roles, experience with data extraction, integrations, and distributed systems is frequently requested, while customer-facing roles emphasize workflow design and training skills.

Candidates can check the company’s careers portal or LinkedIn for current openings and details on benefits, remote work policies, and team structure. Many hires receive role-specific onboarding and training in the product and typical restaurant workflows.

orderly affiliate

Orderly runs partner and reseller programs that allow consultants, POS vendors, and distribution partners to refer customers or integrate more deeply with the platform. Affiliate and partner tiers often include co-marketing materials, integration support, and revenue share for referrals that convert to paid accounts.

Partners building integrations can obtain technical documentation, sandbox access, and developer support to certify connectors. For referral partners, Orderly typically provides tracking links and partner portals to monitor sign-ups and commissions.

If you are interested in becoming a partner or affiliate, contact Orderly’s partnerships team through their website to discuss program tiers, technical requirements, and onboarding for partners.

Where to find orderly reviews

User reviews for Orderly are available on software review sites such as G2 and Capterra as well as hospitality-specific forums and industry publications. Reviews commonly focus on invoice automation accuracy, the quality of supplier integrations, and ROI from reduced AP labor and improved inventory control.

For balanced feedback, read both user reviews and case studies published by Orderly that show before-and-after metrics such as time saved on invoice processing and improvements in COGS. You can also request references from the vendor or ask for a pilot to validate fit for your supplier base and workflows.

General review sites and the vendor’s customer success case study pages are good starting points to compare experiences across similar-sized operators and use cases.