Simple-practice

What is simple-practice

Simple-practice is a cloud-based practice management system designed for individual clinicians and small to mid-size behavioral health and allied health practices. It combines appointment scheduling, electronic health records (EHR) style clinical documentation, billing and invoicing, telehealth, client portals, and reporting into a single interface. The product is optimized for mental health providers, counselors, psychologists, social workers, dietitians, and other solo or small-group clinicians who need an easy-to-use, HIPAA-compliant tool that minimizes administrative overhead.

The platform emphasizes a consumer-grade user experience for both clinicians and clients: calendars and intake forms are web-accessible, telehealth sessions run in-browser without complicated downloads, and automated reminders reduce no-shows. Simple-practice is delivered as a subscription SaaS product, maintained and hosted by the vendor, with browser and native mobile access for clinicians and clients.

Because Simple-practice bundles core administrative features, it’s positioned as a single source of record for client contacts, appointment history, treatment notes, claims and payment history. It also supports common small-practice workflows such as super-bill generation, insurance claim attachments, credit card payments, and clinical note templates.

Simple-practice features

What does simple-practice do?

Simple-practice provides a set of core capabilities centered on practice operations and clinical workflows. Scheduling includes a calendar with availability blocks, recurring appointments, and automated appointment reminders via email and SMS. The client portal allows secure messaging, intake form completion, appointment requests, and secure telehealth connections.

Clinical documentation supports customizable note templates, progress and treatment planning tools, and secure storage of client records. Billing functionality includes invoicing, integrated credit card processing, insurance claim submission and tracking, superbills for out-of-network reimbursement, and reporting on accounts receivable and payments.

The platform also includes integrations and extensions: telehealth built into the platform with encrypted video sessions, basic reporting and analytics, secure file uploads and document management, and an integration marketplace (including first-party and third-party connectors) so practices can connect to complementary tools for accounting, marketing, and referral management.

Simple-practice is designed to be accessible: clinicians can set up intake forms, automation rules, and custom fields without developer assistance. Administrative features such as user role management, clinician calendars, and group billing make it suitable for small group practices as well as solo clinicians.

Simple-practice pricing

Simple-practice offers these pricing plans:

• Essential: $39/month per clinician (billed monthly) with scheduling, client portal, telehealth, and basic notes
• Plus: $59/month per clinician (billed monthly) adding advanced billing tools, insurance claims support, and expanded reporting
• Advanced: $89/month per clinician (billed monthly) with priority support, additional integrations, and expanded administrative features
• Enterprise: Custom pricing for larger practices and organizations with dedicated onboarding, SSO, and advanced security controls

Annual billing discounts are commonly available; for example, the monthly-equivalent annual rate for the Essential plan is $468/year per clinician when paying monthly equivalents, with vendor-specific annual discounts sometimes lowering the effective monthly cost. Check SimplePractice's pricing tiers for the latest rates and enterprise options.

Simple-practice’s paid plans typically include a mix of features and usage limits (for example, number of users, number of telehealth sessions, or included SMS messages). Add-ons such as additional phone numbers, premium onboarding, or advanced reporting may incur extra fees. Many practices budget for payment processing fees (credit card interchange) and optional claim submission fees when insurance is used.

How much is simple-practice per month

Simple-practice starts at $39/month per clinician for the entry-level plan when billed monthly. That entry price includes core scheduling, the client portal, secure telehealth, basic documentation templates, and standard customer support. Additional clinicians on the account are typically charged at the same per-clinician rate, and add-on services or transaction fees (such as credit card processing) are billed separately.

How much is simple-practice per year

Simple-practice costs $468/year per clinician based on the $39/month monthly rate multiplied over 12 months; actual annual billing rates and discounts vary by promotional offers and contract terms. Many vendors offer a reduced effective monthly cost when you pay annually; check SimplePractice's pricing tiers for current annual billing discounts and any limited-time promotions.

How much is simple-practice in general

Simple-practice pricing ranges from $39/month to $99+/month per practitioner. The lower tier is appropriate for solo clinicians who need scheduling, telehealth, and basic documentation, while higher tiers and enterprise agreements add billing and insurance management, additional administrative tools, and dedicated support. When planning budget, include expected transaction fees for credit card processing and possible costs for premium onboarding or add-on integrations.

What is simple-practice used for

Simple-practice is used primarily to manage the operational and clinical administrative needs of private practices. It covers everyday tasks such as booking appointments, sending reminders, hosting telehealth sessions, recording clinical notes, and accepting client payments. Practices use it to centralize client records and reduce the number of separate systems they must manage.

Typical workflows include new client intake (online forms and secure document uploads), session documentation and progress notes, claims and superbill generation for insurance reimbursement, and reconciliation of payments and outstanding balances. Practices that rely on telehealth use Simple-practice to run secure video sessions that integrate with the client record and appointment history.

Beyond solo clinicians, small group practices use Simple-practice to coordinate calendars across providers, manage shared clients, route payments and write-offs, and maintain role-based access for administrative staff. The platform's reporting helps owners monitor revenue, utilization, productivity, and no-show rates.

Pros and cons of simple-practice

Pros:

• Consolidates scheduling, telehealth, documentation, and billing into a single platform, reducing context switching for clinicians.
• Secure, HIPAA-aware telehealth and client portal features designed specifically for behavioral-health workflows.
• Easy-to-use interface with templates and automation that minimize administrative time for solo practitioners.

Cons:

• Per-clinician pricing can become costly for larger groups compared with some multi-provider billing systems that offer volume discounts or different billing models.
• Advanced billing or enterprise-grade features may require higher plans or custom contracts, increasing total cost of ownership.
• Integration depth with certain specialized tools (advanced EMR features or complex practice management ecosystems) may require third-party middleware or custom development.

Operational trade-offs are common: Simple-practice reduces the number of discrete tools required for a practice, but teams with complex insurance workflows or high-volume billing needs should compare its billing and claims features to dedicated billing platforms before committing.

Simple-practice free trial

Simple-practice typically offers a trial period or demo for new users to evaluate the platform before committing. Trial access usually includes scheduling, secure telehealth, and basic documentation so clinicians can test core workflows with sample clients and appointment types. Trial length and included features vary by promotion and region.

During the trial, practices should verify critical workflows end-to-end: create client records, send intake forms through the client portal, run a telehealth session, create a bill or superbill, and test the reporting views they will rely on. Confirm that SMS and email reminders work in your practice region and that identity and consent workflows meet your compliance needs.

If your practice needs help during evaluation, request a guided demo or onboarding session. The vendor often provides resources such as video walkthroughs, help-center articles, and sample templates to accelerate setup.

Is simple-practice free

No, Simple-practice is not free for ongoing use; it operates on a subscription model with paid plans that scale by clinician and by feature set. The vendor may offer a limited trial period or demo account for evaluation, but sustained access to scheduling, telehealth, billing, and client portals requires a paid subscription. Practices should plan for subscription costs plus payment processing and any optional add-ons.

Simple-practice API

Simple-practice exposes integration points for common practice needs through API endpoints and partner integrations. Core API capabilities typically include programmatic access to client records, appointment data, billing items, and basic reporting metrics. These APIs are designed to let practices sync data with accounting systems, marketing CRMs, or analytics platforms, or to build custom integrations for referral and intake automation.

Authentication for integrations commonly uses OAuth2 or API keys managed in the account settings, and webhooks are available to notify external systems about events such as new appointments, payment updates, or form submissions. Developers use these hooks to automate triggers (for example, pushing new client contact data into a mailing list or notifying a billing system when a payment posts).

For commercial integration partners and larger customers, the vendor provides documentation and partner support. To explore developer resources and official integration options, review SimplePractice's integration and developer resources and request partner access if you need elevated API limits or SSO/enterprise features.

10 Simple-practice alternatives

Paid alternatives to simple-practice

• TherapyNotes — Specialty practice management for behavioral health with clinical notes, scheduling, and revenue cycle management focused on therapists and mental health clinics. Strong reputation for note-taking and billing workflows.
• TheraNest — Billing, scheduling, and progress-note software aimed at small to medium behavioral-health practices with multi-provider support and client portal features.
• Jane — Practice management platform popular with allied health and therapy practices, offering scheduling, charting, telehealth, and integrated payments with an emphasis on clinic-level workflows.
• Kareo — Cloud-based clinical and billing suite for small practices that need deeper medical billing capabilities and claims management beyond basic superbills.
• Practice Better — All-in-one practice platform tailored toward wellness professionals (dietitians, nutritionists, therapists) with telehealth, forms, and client programs.
• TheraPlatform — Telehealth-focused practice management with note templates, billing support, and session recording options for certain account types.

Open source alternatives to simple-practice

• OpenEMR — Open-source electronic medical record system with scheduling, medical records, billing modules, and an active community; requires self-hosting and configuration for behavioral-health workflows.
• OpenEHR (implementations) — Standards-based clinical data platform that supports complex clinical data modeling; more of a framework than a plug-and-play practice manager.
• GNU Health — Open-source health and hospital information system that can be adapted to outpatient clinic workflows with technical effort.
• Bahmni — Open-source hospital system built on OpenMRS, useful in low-resource settings; requires significant customization to match private practice needs.

Frequently asked questions about Simple-practice

What is simple-practice used for?

Simple-practice is used for practice management and HIPAA-compliant telehealth. Clinicians use it to schedule clients, run secure video sessions, document clinical notes, manage billing and payments, and provide a client portal for intake and messaging. It centralizes administrative workflows for solo practitioners and small group practices.

Does simple-practice integrate with accounting software?

Yes, Simple-practice supports integrations with accounting tools through native connectors and export workflows. Most practices export payment and invoice data to popular accounting systems or use third-party connectors (for example, Zapier or direct integrations) to automate bookkeeping. Check the platform’s integrations list for specific accounting partners and connector details.

How much does simple-practice cost per user?

Simple-practice starts at $39/month per clinician for the entry-level plan when billed monthly; higher-tier plans that include advanced billing, claims management, or enterprise features are priced higher. Volume discounts and annual billing options may reduce effective per-user cost—review SimplePractice's pricing tiers for current offers.

Can simple-practice be used for telehealth?

Yes, Simple-practice includes built-in telehealth functionality that runs in a secure, browser-based session and integrates directly with client records and appointments. Telehealth sessions are designed to meet common privacy and security expectations for behavioral-health telemedicine.

Does simple-practice support insurance billing?

Yes, Simple-practice supports insurance claims and superbills. The platform includes tools for generating claims, attaching documentation, and tracking claim status, making it suitable for practices that bill insurance or provide superbills to clients for out-of-network reimbursement. More advanced revenue cycle management features may be part of higher-tier plans.

What integrations does simple-practice offer?

Simple-practice offers integrations for payments, calendars, and third-party automation platforms. Native or partner integrations commonly include credit card processors, calendar sync with Google/Outlook, and connectors like Zapier for automating data flows to CRMs and accounting systems. See SimplePractice's integration options to evaluate specific connectors.

Can multiple clinicians use one simple-practice account?

Yes, Simple-practice supports multi-clinician accounts. You can add additional clinicians with role-based access, shared calendars, and group billing workflows; each clinician is typically billed on a per-user subscription. Group features help coordinate scheduling, shared resources, and centralized billing.

How secure is simple-practice?

Simple-practice follows HIPAA-aligned safeguards and secure hosting practices. The platform uses encrypted transport (TLS) for data in transit, access controls, and secure storage to protect client records and telehealth sessions. For enterprise customers, Single Sign-On (SSO) and enhanced security controls may be available—review vendor security documentation for compliance details.

Can I import existing client data into simple-practice?

Yes, Simple-practice supports data import workflows for client lists and appointment data. Typical onboarding options include CSV import for client demographics, bulk scheduling imports, and guided onboarding help from the vendor. For legacy EHR or practice-management migrations, request migration guidance from the Simple-practice support team.

What training resources are available for simple-practice?

Simple-practice provides onboarding resources, knowledge base articles, and guided demos. New users can access tutorials, sample templates, and video walkthroughs; paid plans often include priority support or dedicated onboarding for faster setup. For enterprise customers, personalized implementation and training services are usually available.

simple-practice careers

Simple-practice periodically hires across product, engineering, customer success, and clinical compliance roles. Career pages typically list openings for software engineers, product managers, UX designers, support specialists, and operations staff who have experience with healthcare systems and SaaS products. Candidates with domain knowledge in behavioral health or healthcare compliance often find their experience valuable when joining a practice-management vendor.

Open roles frequently highlight remote work flexibility and seek people with experience in HIPAA-sensitive environments, cloud platforms, and customer-facing SaaS support. If you are interested in working on health-technology products that support clinicians, monitor Simple-practice’s careers page or professional networks for updated listings and application instructions.

simple-practice affiliate

Simple-practice may offer referral or partner programs for referral partners, practice consultants, and EHR integration partners who refer eligible customers. Partnership structures typically include referral credits, reseller agreements, or revenue-sharing depending on the partner type and volume of referrals.

If you run a practice-coaching business, billing service, or referral network, inquire directly with the vendor about partnership terms, partner resources, co-marketing opportunities, and technical integration support. Official partnership information and application steps are normally available through the vendor’s partnerships or integrations pages.

Where to find simple-practice reviews

You can find independent user reviews on software review platforms and healthcare-technology forums where clinicians share their experience with scheduling, telehealth quality, documentation workflows, and billing features. Popular sites for product reviews include industry review aggregators and peer forums for therapists and private-practice owners.

Look for reviews that comment on onboarding experience, customer support responsiveness, telehealth reliability, and claim processing efficiency to get a rounded view of how the platform performs in real practices. For authoritative product details and the latest feature set, consult SimplePractice's product pages and the vendor’s published help center.