Bevspot

What is BevSpot

BevSpot is a cloud-native platform designed specifically to manage beverage inventory, supplier ordering, and cost control for bars, restaurants, hotels, and distributors. The product centralizes bottle- and keg-level inventory, standardizes recipes and pour costs, automates recurring supplier orders, and produces sales- and cost-focused reports that operators use to manage margins and purchasing. BevSpot is used by single-location bars as well as multi-site restaurant groups and distributors that need consistent inventory workflows across many accounts.

Operators use BevSpot to replace spreadsheet-based inventory, reduce manual counting errors, speed up ordering, and create a single source of truth for product, vendor and pricing data. The platform typically integrates with point-of-sale (POS) systems to reconcile sales data with inventory usage and to calculate beverage cost as a percentage of sales.

BevSpot focuses on the needs of beverage programs: tracking high-cost SKUs (spirits, wines, craft beer) at the bottle and keg level, supporting vendor catalogs and invoices, and enabling purchase approvals and order history across locations. It combines user-facing mobile and web inventory workflows with reporting and supplier coordination tools aimed at improving purchasing efficiency and controlling beverage cost of goods sold (COGS).

BevSpot features

What does BevSpot do?

BevSpot provides core capabilities around inventory management, ordering, recipe and pour-cost tracking, and analytics. Key functional areas include:

• Inventory management: Count by SKU using mobile devices or barcode scanners, track on-hand amounts for bottles, kegs, and bulk mixers, and set par levels and reorder points by location.
• Recipe and pour-cost tracking: Standardize cocktails and pours, calculate cost-per-serve and gross profit margins, and update costs automatically when invoice prices change.
• Supplier ordering and invoice management: Create purchase orders from par-based recommendations, send orders to approved suppliers, and capture invoice data to update costs and vendor pricing.
• POS and sales integrations: Sync sales data to reconcile theoretical inventory usage with actual sales, enabling beverage cost (%) reporting and variance analysis.
• Reporting and analytics: Out-of-the-box reports for beverage COGS, top-selling SKUs, variance by location or shift, order history, and supplier spend analysis.
• User and location controls: Role-based access for managers and staff, approval workflows for orders, and multi-location management tools for scaling operators.

Additional features commonly used by customers:

• Mobile-friendly count interfaces and offline counting support for fast stock-takes
• SKU and vendor catalogs with historical price tracking
• Automated reorder recommendations based on par levels and forecasted usage
• Batch imports/exports (CSV, Excel) for bulk SKU or vendor updates

These features are aimed at reducing manual errors, consolidating vendor relationships, and giving operators timely visibility into beverage margins and purchasing patterns.

BevSpot pricing

BevSpot offers these pricing plans:

• Starter: $79/month per location (billed monthly) with core inventory, basic reporting, and single-user access for small bars or restaurants
• Professional: $149/month per location (billed monthly) including multi-user access, supplier ordering, recipe costing, and POS integrations
• Enterprise: Custom pricing for multi-location groups and distributors with advanced analytics, dedicated onboarding, and SSO

Many operators purchase at the organization level for multi-location deployments; enterprise contracts typically include volume discounts, a higher level of onboarding services, and API access. Annual billing is commonly offered at a reduced effective monthly rate for customers who pay yearly.

Check BevSpot's current pricing plans for the latest rates and enterprise options.

How much is BevSpot per month

BevSpot starts at $79/month per location when billed monthly for basic inventory and ordering features. Typical single-location subscriptions for full-featured Professional tiers are commonly in the $149/month range per location; multi-location pricing and seat counts can change effective per-location rates.

How much is BevSpot per year

BevSpot costs roughly $948/year per location when a $79/month Starter plan is paid annually at the equivalent monthly rate (12 x $79 = $948). Professional plans paid annually would typically fall around $1,788/year per location at $149/month without additional discounts. Enterprise customers generally receive custom annual pricing based on scale and services required.

How much is BevSpot in general

BevSpot pricing ranges from approximately $79/month per location to custom enterprise pricing. Small single-location bars will often choose an entry-level plan in the $79–$149/month range, while multi-location groups and distributors negotiate enterprise contracts that include advanced integrations and professional services. The effective per-location price falls as volume and contract length increase.

What is BevSpot used for

BevSpot is used to manage beverage inventory, purchasing and cost control workflows that are specific to bars, restaurants and beverage distributors. The platform's inventory and recipe modules allow operators to accurately track usage, set pars and reorder points, and calculate the cost of each drink or menu item.

Operators use BevSpot to replace manual spreadsheets and fragmented ordering practices. By pulling sales data from POS systems and matching it to inventory counts, BevSpot helps teams investigate variances, tighten ordering, and identify theft or overpouring. Its supplier ordering tools allow teams to centralize vendor catalogs and streamline purchase orders across locations.

Hospitality groups use BevSpot to standardize procedures across locations — consolidating lists of SKUs, standard pours, and supplier preferences so corporate teams can compare performance and enforce purchasing guidelines. Distributors use it to simplify ordering for accounts and provide digital order entry and history.

BevSpot is also used for cost modeling during menu updates and promotions. Recipe costing lets bar managers model how price changes or different pour sizes will affect margins, enabling data-driven menu decisions.

Pros and cons of BevSpot

Pros:

• Centralized beverage inventory and supplier ordering, which reduces duplication of work and improves purchasing accuracy.
• Strong focus on beverage-specific workflows (bottles, kegs, recipes) that general inventory systems often overlook.
• Integrations with POS systems and supplier catalogs enable automated reconciliation and faster invoice updates.
• Mobile-friendly inventory counts and offline support speed up stock-takes and reduce counting friction.

Cons:

• Per-location pricing can add up for large multi-site operators unless volume discounts are negotiated under an enterprise contract.
• Operators with unusual or highly customized workflows may require professional services to fully implement the platform.
• While focused on beverage programs, operators may need separate solutions for full food inventory, payroll, or labor forecasting.
• Reporting depth and custom report development are often part of higher-tier or enterprise packages rather than base subscriptions.

Operational considerations:

• Smaller bars should evaluate the return on investment by estimating time saved in ordering and variance reduction versus subscription costs.
• Multi-location groups must plan for data standardization (SKU naming, vendor mapping) during onboarding to get consistent reporting across sites.

BevSpot free trial

BevSpot commonly offers demo accounts and trial periods so prospective customers can evaluate the inventory and ordering workflows before committing to a paid plan. Trial options are typically time-limited and may include access to core inventory features, sample POS integrations, and basic reporting.

Trials are useful for validating the SKU catalog structure, testing physical inventory workflows with staff, and confirming that POS sales mapping produces sensible cost and variance reports. During trial periods operators should test full end-to-end workflows: count, send an order, receive an invoice, and reconcile a simulated sales period.

To start a trial or schedule a product walkthrough, contact BevSpot directly and ask for an account configured to reflect your SKU and vendor setup. Trials may be extended or upgraded as part of a pilot program for larger rollouts.

Is BevSpot free

No, BevSpot is not free for production use. The company typically charges subscription fees per location or on an enterprise contract basis; however they may provide free trials or demo accounts for evaluation. For long-term use you should budget for a monthly or annual subscription per location plus any implementation or training fees.

BevSpot API

BevSpot offers API access (typically REST-based) for customers and partners that need to automate data exchange between BevSpot and other systems. The API supports common integrations such as pushing and pulling SKU catalogs, inventory counts, recipe definitions, purchase orders, and invoicing data.

Common API use cases:

• Syncing SKU and vendor master data from an ERP or purchasing system into BevSpot so inventory and ordering remain consistent.
• Pulling POS sales data or pushing BevSpot usage summaries into an accounting package for consolidated COGS reporting.
• Automating order routing to supplier systems based on BevSpot purchase orders, including scheduled or recurring orders.

Developers can use the API to build custom dashboards, export historical data for BI systems, or integrate BevSpot into larger supply chain workflows. For specifics about endpoints, authentication method, rate limits and developer resources, consult BevSpot's API documentation and developer support resources on their website: view BevSpot's API documentation or contact their integrations team for enterprise-level access and SLAs.

10 BevSpot alternatives

Paid alternatives to BevSpot

• Partender — Mobile-focused beverage inventory and pour cost platform built for speed of counts and variance tracking; integrates with POS systems to reconcile sales.
• MarketMan — Inventory and purchasing platform with robust food and beverage features, vendor management, and recipe costing targeted at restaurants and groups.
• BlueCart — Order management and procurement software for restaurants and suppliers, with electronic ordering and PO automation.
• Upserve — Restaurant management platform (POS-adjacent) with inventory and analytics capabilities, often bundled with payments and loyalty.
• Toast — Restaurant POS with add-on inventory and reporting modules; useful when beverage inventory is managed closely with POS systems.
• Bevager — Specialty beverage inventory tools for small bars and bottle shops with bottle-level tracking and ordering workflows.
• Barventory — Inventory and ordering software focused on bar operations and bottle tracking with reporting for COGS and sales.

Open source alternatives to BevSpot

• Odoo — Modular open-source ERP with inventory, purchasing, and manufacturing modules; can be configured for beverage inventory, recipe costing and vendor management with customization.
• ERPNext — Open-source ERP that includes stock management, purchase orders and accounting; requires configuration to model beverage pours and recipes.
• OpenBoxes — Open-source inventory management focused on supply chains and health commodities, adaptable for beverage inventory tracking with custom work.

When evaluating alternatives consider how well each option models bottles/kegs/recipes, POS integration depth, supplier ordering workflows, and available vendor catalogs.

Frequently asked questions about BevSpot

What is BevSpot used for?

BevSpot is used for beverage inventory management, supplier ordering, and cost control. Bars and restaurants use it to count stock, set pars, generate reorder recommendations, standardize recipe costs, and reconcile POS sales to measure beverage COGS and variance. The platform is optimized for bottle- and keg-level workflows common in beverage operations.

Does BevSpot integrate with POS systems?

Yes, BevSpot integrates with common POS systems. Integration lets BevSpot import sales data to compare theoretical usage from sales to actual inventory counts, producing beverage cost and variance reports. Check BevSpot's POS integrations for supported providers and configuration details.

How much does BevSpot cost per location?

BevSpot starts at approximately $79/month per location for entry-level inventory and ordering capabilities; more complete Professional plans are commonly around $149/month per location, with custom enterprise pricing for large multi-site deployments. Contact BevSpot for exact quotes tailored to seat counts and integrations.

Is there a free version of BevSpot?

No, there is no permanent free tier for production use. BevSpot typically provides demo accounts and time-limited trials to evaluate the platform; ongoing use requires a paid subscription per location or an enterprise contract.

Can BevSpot track kegs and draft inventory?

Yes, BevSpot supports kegs and draft inventory tracking. The system models different container types (bottles, kegs, cases) and calculates remaining volume based on pour sizes or sales data, which helps beverage managers track draft usage and plan keg orders.

Does BevSpot handle supplier invoicing and purchase orders?

Yes, BevSpot includes supplier ordering and invoice management features. Users can create purchase orders, send orders to approved suppliers, and capture invoice data to update item costs and vendor pricing history, simplifying recurring purchasing workflows.

Can BevSpot calculate cocktail recipe costs?

Yes, BevSpot includes recipe and pour-costing tools. Managers can define recipes and standard pours, and the platform calculates cost-per-serve and gross profit based on current SKU prices. This helps with menu pricing and promotion planning.

Is BevSpot suitable for multi-location operators?

Yes, BevSpot is commonly used by multi-location groups and distributors. It offers centralized SKU and vendor management, role-based access, and consolidated reporting, but larger rollouts usually require planning for SKU normalization and may use enterprise contracts for volume pricing and dedicated onboarding.

What support and onboarding does BevSpot provide?

BevSpot offers onboarding and customer support tiers depending on plan level. Paid plans typically include online documentation, live demo sessions, and email support; Enterprise agreements often include dedicated onboarding specialists, training, and account management for large rollouts.

How secure is data in BevSpot?

BevSpot stores customer data on cloud infrastructure with industry-standard protections. The platform uses authenticated access, role-based permissions, and encrypted communications; enterprise customers can request details on compliance, data retention, and security controls or request SSO and audit capabilities as part of contract negotiations.

BevSpot careers

BevSpot hires across product, engineering, sales, customer success, and operations roles to support hospitality customers and distributor partners. Engineering roles often focus on back-end services, integrations and data pipelines that reconcile POS and inventory streams. Product roles concentrate on improving inventory workflows and analytics tailored to beverage programs.

Customer success and onboarding roles work closely with operators during implementation to standardize SKUs, map vendor catalogs and train staff on physical counting and ordering procedures. Sales and partnerships teams develop relationships with POS vendors, suppliers and distribution networks.

Open positions and application processes are posted on BevSpot's careers page; candidates with hospitality operations experience, inventory systems knowledge, or integrations background are frequently prioritized. Check BevSpot's careers page for current openings and role descriptions.

BevSpot affiliate

BevSpot runs partner and reseller relationships with consultants, distributors and technology integrators who support multi-location rollouts. Affiliate or referral programs enable industry consultants and POS partners to refer accounts to BevSpot and receive partner-level support or commission structures depending on the agreement.

Affiliates often include distribution partners that want to offer ordering and invoice visibility to their accounts; technology partners create integrated bundles that combine POS, payments, and inventory management. Program details, qualification criteria and partner resources are managed via BevSpot's partnership team—contact them to explore reseller or referral arrangements.

Where to find BevSpot reviews

Reviews and customer feedback for BevSpot appear on industry review sites, hospitality technology forums, and in case studies published by hospitality groups that have implemented the platform. Look for reviews that discuss inventory accuracy improvements, order-cycle time reductions, and beverage cost savings to evaluate ROI claims.

Search independent review platforms and hospitality trade publications for detailed customer experiences, and request references from BevSpot to speak directly with operations managers who have completed implementations similar to your business. For up-to-date user feedback also check social media groups for restaurant and bar operators that discuss inventory and POS workflows.