Bookeo

What is Bookeo

Bookeo is an online booking and reservation platform designed for businesses that take appointments, register classes, or sell tickets for tours and activities. The product family includes three distinct booking engines—one for appointments and service providers, one for classes and courses, and one for tours and activities—so businesses can select the product that matches their workflow and customer experience.

As a cloud SaaS product, Bookeo hosts booking pages and widgets that can be embedded into business websites or used as standalone booking portals. The system centralizes booking data, payments and customer records in a dashboard accessible from desktop or mobile browsers. Bookeo also provides features for reminders, prepaid packages, gift vouchers and membership-style products that influence customer retention and cashflow.

Bookeo is positioned for small and medium businesses such as salons, yoga studios, tutors, language schools, guided tour operators and escape rooms. It supports multi-language booking pages and international payment gateways, which makes it suitable for businesses serving both local and inbound customers. See Bookeo’s product overview and features for feature-specific details.

Bookeo features

Bookeo groups features by product (Appointments, Classes & Courses, Tours & Activities) but shares a common core of scheduling, payments and customer management tools. The platform focuses on three operational areas: booking capture and availability control, payments and point-of-sale, and customer communications and marketing.

Key booking and scheduling capabilities include configurable service durations, staff availability and skills, class capacity and waitlists, multi-resource allocations for activities (equipment, guides, vehicles), time-zone aware booking pages, and calendar sync with Google, Apple iCal and Outlook. These controls prevent double bookings and let businesses present only valid times to customers.

Payment and revenue features include support for major payment gateways, deposit and balance collection, prepaid packages, gift vouchers and integration with POS devices for in-store payments. Bookeo allows businesses to set cancellation and deposit policies and to collect payments immediately or at a later stage.

Customer communications and marketing features cover automated email and SMS confirmations and reminders, follow-up messages, coupons and promo codes, upsell of add-ons and merchandise during checkout, and integration with email marketing tools. The platform stores customer profiles, booking histories, custom fields and notes that can be used to personalize communications and analyze repeat business.

Operational and admin features include multi-location support, staff scheduling and permissions, reporting and exports, custom booking page branding and templates, embeddable booking widgets, and multi-language support. Integrations include website builders, payment gateways, OTAs / distribution channels, accounting tools and third-party apps; developers can extend functionality via the Bookeo API (see the Bookeo API section for links).

Bookeo pricing

Bookeo offers flexible pricing tailored to different business needs, from single-owner appointment businesses to multi-location operators and enterprise accounts. Pricing typically includes monthly and annual billing options, and Bookeo advertises a free 30-day trial with no credit card required to evaluate the platform before committing.

Common commercial practice for Bookeo customers is to choose the product that matches their business (Appointments, Classes & Courses, or Tours & Activities) and then select a plan based on the number of staff or locations. Plans often scale by feature set and allowed number of staff profiles, with add-ons or custom quotes for high-volume or enterprise accounts.

Bookeo does not charge commissions on bookings; businesses pay subscription fees rather than per-booking commissions, and customers do not pay service fees charged by Bookeo on top of the listed price. The company also emphasizes month-to-month subscriptions without long-term lock-in, plus a free trial period to validate the fit.

Free Plan: Bookeo offers a free 30-day trial (no credit card required) so businesses can test booking, payments and customer workflows.

Starter: Entry plans are geared toward single-location or single-staff businesses with basic booking and payment features.

Professional: Mid-tier plans expand staff profiles, reporting, marketing tools and integrations suitable for growing studios and multi-service operations.

Enterprise: Higher-tier or custom enterprise plans provide advanced integrations, large-scale support, distribution channel connections and SLA-style support for large operators.

Visit their official pricing page for the most current information.

How much is Bookeo per month

Bookeo offers competitive monthly subscription plans with options that vary by product (Appointments, Classes & Courses, Tours & Activities), number of staff and enabled features. Monthly billing is commonly available alongside discounted annual billing, and businesses can start on a monthly plan and switch to annual billing later.

Monthly costs depend on the product and the scale of the business: single-provider appointment businesses will pay considerably less than a multi-location tour operator that needs advanced distribution channel integrations and many staff profiles. For exact monthly rates for your configuration, check Bookeo’s current pricing plans.

Bookeo’s model avoids per-booking commissions, so monthly subscription fees are the primary ongoing cost, plus standard payment-processing fees applied by the chosen payment gateway.

How much is Bookeo per year

Bookeo offers annual billing options that typically include a discount compared with monthly pricing; the precise savings percentage is published on their pricing page and can vary over time. Annual billing is useful for businesses that want a lower effective monthly cost and prefer one upfront invoice for budgeting.

If you intend to commit for a year, compare the total annual cost against monthly billing to determine the break-even point; Bookeo’s website shows up-to-date annual vs monthly comparisons for each plan. For exact yearly prices and the current discount for annual payment, consult Bookeo’s official pricing page.

How much is Bookeo in general

Bookeo pricing ranges from low-cost plans suitable for single-provider appointment businesses to custom enterprise pricing for large multi-location operators. The platform’s subscription model means predictable recurring costs instead of per-booking commissions, and optional annual billing typically reduces the effective monthly expense.

When budgeting for Bookeo, include the subscription fee, standard payment gateway fees, any third-party integration costs (for accounting, OTAs or advanced marketing), and possible POS hardware for in-store payments. For current plan rates and to compare monthly vs annual billing, visit Bookeo’s official pricing page.

What is Bookeo used for

Bookeo is used to accept and manage online bookings and reservations 24/7. Businesses use Bookeo as the central system for capturing customer reservations, collecting payments or deposits, and maintaining accurate availability across staff, rooms and other resources. It replaces manual scheduling methods and phone-based booking workflows.

For appointment-based service businesses (salons, therapists, consultants), Bookeo schedules individual sessions, allows customers to choose staff and add-ons, and automates reminders and confirmations to reduce no-shows. For schools and studios, the Classes & Courses product registers students for repeating classes, manages class capacities and waitlists, and handles recurring payments or package purchases.

For tours and activities, Bookeo manages group bookings, private tours, capacity by timeslot, and equipment/guide assignments; it supports voucher issuance, ticketing and the ability to sell on distribution channels or OTAs. Operators can create different pricing tiers (adult/child/concession), collect waivers and set age or height requirements via additional questions during booking.

Operational use cases include: centralizing bookings from a website widget and phone; synchronizing bookings with staff calendars; generating daily manifests or rosters for tours; sending targeted promotions to customers who have not returned; and producing financial and attendance reports for accounting and payroll.

Pros and cons of Bookeo

Bookeo’s strengths include its product segmentation (Appointments, Classes & Courses, Tours & Activities), which gives businesses a targeted feature set rather than a one-size-fits-all product. The platform offers strong scheduling controls, multi-language booking pages, and integrated payment and POS support. Its no-commission pricing model is attractive to operators who prefer predictable subscription costs.

The platform provides a wide set of marketing and revenue tools—prepaid packages, gift vouchers, coupons and upsells—that help businesses increase cash flow and customer lifetime value. Integrations with website builders, accounting tools and email marketing platforms help the system fit into an existing tech stack. Bookeo’s API and distribution channel connections expand its adaptability for larger operators.

Potential limitations to consider are the learning curve for configuring advanced workflows (multi-resource allocations, complex pricing rules, or OTA mappings) and the fact that some very large enterprises may prefer a dedicated enterprise-grade integration roadmap or custom SLAs on support. While Bookeo supports many payment gateways, businesses should confirm support for their preferred local gateways before committing.

Other trade-offs include customization depth of booking pages versus turnkey booking widgets—Bookeo balances configurability with ease of use, but highly branded or bespoke front-end requirements may require developer work using the API. Evaluating Bookeo in a 30-day trial is recommended to validate fit against business-specific workflows and channel strategies.

Bookeo free trial

Bookeo offers a 30-day free trial with no credit card required so businesses can test the platform under real booking conditions. The trial allows configuration of services, staff, booking pages and a live booking flow so you can validate the customer experience and back-office workflows before subscribing.

During the trial period, you can connect a payment gateway in test mode, embed the Bookeo widget into your website, import customer lists and run sample bookings to ensure that automated confirmations, reminders and calendar sync work as expected. That practical testing period helps identify configuration details such as cancellation policies, deposit rules and required custom fields.

If the trial shows Bookeo suits your needs, you can convert to a paid plan and retain the configured data. Because Bookeo emphasizes month-to-month subscriptions and no lock-in contracts, you can move from trial to an ongoing plan without long-term commitments. For sign-up and trial details, see Bookeo’s signup and trial information.

Is Bookeo free

Bookeo offers a 30-day free trial but does not operate as a permanently free product for production use. After the trial, businesses must choose a paid subscription plan appropriate for their product type and scale.

The trial is intended to let businesses test booking flows, staff and resource configuration, payment integration and the admin dashboard without a credit card. For current trial terms and whether limited free tiers are available in promotions, consult their official pricing page.

Bookeo API

Bookeo provides a developer-facing API that allows technical teams to extend booking workflows, synchronize bookings with external systems, create custom reporting or embed booking flows into bespoke web applications. The API supports operations such as creating reservations, retrieving availability, managing customer records and accessing booking reports.

Using the API, developers can integrate Bookeo with CRM systems, custom mobile apps, advanced analytics platforms and in-house backend systems. The API enables two-way synchronization so bookings created externally can update Bookeo availability and Bookeo-created bookings can be pushed into other systems.

Documentation and developer resources are available via Bookeo’s API pages and developer guides; these resources include request/response formats, authentication mechanisms and example workflows. For technical details and endpoints, refer to Bookeo’s API documentation.

10 Bookeo alternatives

When evaluating Bookeo, consider alternatives that may better match budget, specific feature needs, or integration preferences. Below are paid and open source options commonly compared to Bookeo.

Paid alternatives to Bookeo

• Acuity Scheduling — A scheduling platform focused on appointments with strong calendar sync, client intake forms and payment integration. Good for service providers that need robust intake workflows.
• Mindbody — A vertical solution for wellness and fitness businesses that combines scheduling with memberships, point-of-sale and marketing tools; often used by mid-size studios and chains.
• Square Appointments — A scheduling solution integrated with Square payments and POS, suitable for businesses that need tight integration with in-store payments and hardware.
• FareHarbor — A tour and activity reservation system with strong OTA distribution channel features and reporting for operators of guided tours and rental businesses.
• Rezdy — Reservation and distribution software for activity and tour companies that emphasizes channel management and partner integrations.
• Checkfront — A bookings platform for tours, rentals and activities with inventory, booking widgets and channel management features.
• SimplyBook.me — An appointments and booking system with membership, coupons and marketplace features; suitable for small service businesses and clinics.

Open source alternatives to Bookeo

• OpenSourcery Bookit — Community-built booking engines that can be self-hosted; good for teams that want full control over data and custom UI.
• Booked Scheduler (formerly phpScheduleIt) — An open source scheduling system that supports resource reservations and is useful for internal booking use cases.
• Reservio — Offers a free tier and self-hosting/community tools in some editions; used by small service businesses that want simpler self-hosted scheduling.
• Easy!Appointments — A self-hosted appointment scheduler you can install and customize; suitable for developers who want full control over features and branding.

Frequently asked questions about Bookeo

What is Bookeo used for?

Bookeo is used to accept and manage online bookings and reservations for appointments, classes and tours. It centralizes scheduling, payments and customer communications so businesses can automate confirmations, reminders and capacity management while reducing phone-based administration.

How does Bookeo handle payments?

Bookeo supports major payment gateways and allows businesses to collect deposits or full payments online. Businesses connect their preferred gateway to collect card payments, set deposit rules or accept balances in person via integrated POS, while standard payment-processor fees apply through the gateway.

Does Bookeo integrate with Google Calendar?

Yes, Bookeo supports calendar synchronization with Google Calendar and other calendar services. Staff members can sync Bookeo bookings to personal calendars (Google, Apple iCal, Outlook) so availability is consistent across systems and double-bookings are prevented.

Can Bookeo manage group classes and waitlists?

Yes, Bookeo supports class registrations, class capacity limits and waitlists. The Classes & Courses product is designed to handle recurring sessions, multi-student registrations, package sales and automated reminders for class attendees.

Is there a Bookeo free trial?

Yes, Bookeo offers a 30-day free trial with no credit card required. The trial allows configuration and live testing of booking pages, payment gateways in test mode, and admin workflows so you can validate the system before purchasing a subscription.

Why choose Bookeo over a marketplace booking platform?

Bookeo is a direct booking and reservations platform that prioritizes merchant control and predictable subscription costs rather than per-booking commissions. It gives businesses branded booking pages, configurable policies and integrations rather than routing customers through a third-party marketplace.

When should I consider Bookeo for my business?

Consider Bookeo when your business needs a dedicated booking engine for appointments, classes or tours with integrated payments and marketing tools. It is a strong fit for single-location businesses and small-to-medium operators that require flexible scheduling, packages and customer communications.

Where can I find Bookeo reviews and industry opinions?

Bookeo has been reviewed by industry publications such as Merchant Maverick and GetApp. Look for in-depth reviews on sites that compare booking platforms and visit review aggregators to see user ratings and feature comparisons; examples include Merchant Maverick's Bookeo review and GetApp listings.

Does Bookeo offer an affiliate program?

Yes, Bookeo operates an affiliate program that pays commissions to partners who refer new customers. Affiliate terms, commission rates and application details are available through Bookeo’s affiliate pages and partner documentation.

How secure is Bookeo with customer data?

Bookeo implements standard cloud security measures and supports HTTPS for booking pages and encrypted data transmission. Businesses should review Bookeo’s security documentation and compliance statements for specifics on data handling, backups and any certifications; check Bookeo’s security and privacy information for current details.

Bookeo careers

Bookeo hires for roles in product development, customer support and business operations from time to time. For up-to-date openings and recruitment information, check their company pages and LinkedIn profile where they post job listings and company updates.

Bookeo affiliate

Bookeo’s affiliate program allows partners to earn commissions for referring customers who sign up for paid plans. Affiliates receive tracking links and promotional resources and should consult Bookeo’s affiliate pages for program details and qualification criteria.

Where to find Bookeo reviews

Independent reviews and user feedback are available on software review sites and industry publications. Read feature comparisons on platforms such as GetApp and Capterra, and consult detailed reviews like Merchant Maverick’s Bookeo review for real-world perspectives and ratings.