Paymoapp

What is paymo

Paymo is a cloud-based project management, time tracking, and invoicing platform designed for small teams, creative agencies, and independent contractors. It combines task and project organization with built-in timers, team workload views, expense tracking, and simple invoicing so teams can cover the full project lifecycle from planning to billing in a single interface. Paymo is available as a web app, desktop clients for Windows and macOS, and mobile apps for iOS and Android to support team members across devices.

Paymo's core design centers on linking work entries and time records to billable items — tasks, projects, and clients — to simplify how teams convert activity into invoices and reports. It supports project templates, recurring tasks, and configurable task views, which helps small teams standardize repeatable processes. Administrative features include permission roles, activity logs, backup/export options, and integrations with third-party tools for calendar sync, communication, and accounting.

Architecturally, Paymo is intended for teams that need both operational project tracking and financial closures (invoicing and expense capture) without adopting separate time tracking and accounting apps. The platform is positioned between lightweight to-do tools and full enterprise resource planning, making it most suitable for teams that need time-based billing and straightforward financial outputs tied to project work.

Paymo features

Paymo bundles a range of features that cover project planning, time tracking, financial operations, and reporting. These features are organized to address team collaboration, resource visibility, and client billing.

• Task and Project Management: Task lists, Kanban boards, Gantt charts, subtask hierarchies, dependencies, milestones, and project templates let teams plan work with common project management visualizations. Tasks can include attachments, comments, custom fields, and estimated effort.

• Time Tracking and Timers: Native timers let users track time per task or project. Manual time entries can be added and edited afterward. Time entries can be marked as billable or non-billable and assigned hourly rates per user or per task.

• Resource Scheduling and Workload: Team workload views and a calendar view show assignments and free capacity so managers can balance work and spot over-allocations. You can set working hours and time off to improve planning accuracy.

• Invoicing and Expenses: Convert billable time and tracked expenses into invoices. Paymo supports invoice templates, recurring invoices, tax rates, and payment status tracking. It includes basic expense capture and the ability to log project-related costs.

• Reporting and Timesheets: Pre-built and custom reports let you analyze project profitability, time utilization, and team performance. CSV and PDF exports enable offline or accounting-system import.

• Client and Contact Management: Store clients, project contacts, and billing details; link projects and invoices to clients for consolidated client views and billing histories.

• Integrations and Automation: Native integrations with calendar apps and third-party services plus Zapier support extend automation and connectivity. Paymo supports import/export via CSV and provides an API for custom workflows.

• Platform Access: Web, desktop, and mobile clients mean users can track time, view tasks, and approve work from multiple environments. Offline timers and cached data in mobile apps help when connectivity is intermittent.

What does paymo do?

Paymo provides an integrated workspace where teams can plan projects, execute tasks, record billable time, and issue invoices without switching between multiple specialized apps. It maps the typical agency workflow: brief → plan → execute → track time → invoice.

From day-to-day use, Paymo lets team members pick tasks from boards or lists, start timers tied to those tasks, and include attachments and comments for collaboration. Managers get visibility into who is working on what and how much time particular tasks or projects consume.

Financially, Paymo converts tracked, billable time and expenses into invoice line items, reducing manual entry when preparing client invoices. Reporting features let managers run profitability reports per project or client to evaluate performance and pricing.

Paymo also supports administrative functions such as user roles and permissions, audit logs, and exportable archival options, which help maintain operational control in small to midsize teams.

Paymo pricing

Paymo offers these pricing plans:

• Free Plan: $0/month with limitations on users, time tracking features, and reports
• Starter: $5.79/month per user when billed monthly ($4.95/month per user billed annually)
• Professional: $11.95/month per user when billed monthly ($9.95/month per user billed annually)
• Enterprise: $24.95/month per user when billed monthly ($19.95/month per user billed annually)

These tiers typically distinguish limits on the number of active projects, access to advanced Gantt and workload features, invoice automation, and priority support. Some teams will find the Free Plan useful for solo or two-person use with basic time tracking and task management, while agencies that need resource planning and invoicing benefit from the Professional and Enterprise capabilities.

Check Paymo's current pricing for the latest rates and enterprise options.

How much is paymo per month

Paymo starts at $5.79/month per user when billed monthly for the Starter plan. Monthly billing provides flexibility for short-term projects or small teams that do not want an annual commitment.

The monthly price increases with access to more advanced features: more comprehensive Gantt and workload tools and expanded reporting are generally in the Professional and Enterprise levels priced at $11.95/month per user and $24.95/month per user respectively when billed monthly.

How much is paymo per year

Paymo costs $59.40/year per user for the Starter plan when billed annually (equivalent to $4.95/month per user). Annual billing typically reduces the effective monthly price and can be more economical for teams with steady long-term needs.

For the Professional and Enterprise tiers, annual billing commonly brings the monthly equivalent down to around $9.95/month per user and $19.95/month per user respectively; actual annual totals and discounts are available on the pricing page.

How much is paymo in general

Paymo pricing ranges from $0 (free) to $24.95/month per user. The baseline Free Plan covers very small users or single freelancers; paid tiers add team management, Gantt charts, resource planning, and invoicing features, which are the main differentiators.

Budgeting for Paymo should include not only subscription costs but also potential add-ons such as third-party accounting software, payment gateways for invoice collection, and any consultant time to configure templates and reports. For teams charging hourly rates, the value is often quantified in how much faster invoices and time reconciliation are processed.

What is paymo used for

Paymo is used for three concurrent functions: project management, time tracking, and billing. Small teams use it to plan projects (task lists, Kanban, Gantt), assign and track who does the work, and collect billable hours for client invoicing.

Agencies and consultants rely on Paymo to link tracked time to invoices, simplify timesheet approval workflows, and produce profitability reports by client or project that help evaluate rates and scope. Freelancers use Paymo to log work and produce professional invoices from the same data source.

Operationally, Paymo is also used for simple resource planning and capacity checks when managers need to avoid overbooking key people across projects. Its exports and reporting features make it practical for transferring information to accounting systems or for client-facing reporting.

Pros and cons of paymo

Pros:

• Integrated workflow: combining task management, timers, and invoicing reduces duplication between separate tools.
• Built-in invoicing tied to billable time simplifies billing for time-based services and client reporting.
• Multi-platform availability (web, desktop, mobile) supports distributed teams and on-the-go time entry.
• Resource workload views help managers identify over- and under-utilized team members.

Cons:

• For very large or enterprise organizations, Paymo may lack the deep financial controls and multi-entity accounting integrations of dedicated ERP or accounting suites.
• Some advanced project portfolio features and custom automation are less extensive than on larger project-management platforms.
• Teams that require complex, multi-currency accounting rules or advanced payroll integrations may need a separate accounting tool alongside Paymo.

Operationally, Paymo trades some enterprise-grade extensibility for simplicity aimed at small-to-midsize teams; organizations that need heavy customization should evaluate integration options or an ERP-level product.

Paymo free trial

Paymo typically offers a free tier and a trial window for paid features, allowing teams to test advanced tools like Gantt charts, workload planning, and invoice automation before committing to a subscription. The Free Plan permits hands-on testing of core task and timer functionality at no cost.

The paid trial gives teams temporary access to Professional or Enterprise features for a limited period. Trial users can set up sample projects, import data, and attempt invoice generation to validate workflows before selecting a plan. Because setup work (project templates, custom fields) can take time, evaluate both short-term trials and the Free Plan for ongoing lightweight needs.

Check the pricing and trial details directly on Paymo’s site to confirm current trial lengths and conditions: their pricing and trial information lists up-to-date details and any seasonal promotions.

Is paymo free

Yes, Paymo offers a free plan that covers basic task management and time tracking suitable for individual freelancers or very small teams. The free tier typically limits the number of active users or advanced features like Gantt charts and advanced reporting.

For teams needing resource planning, detailed accounting-related invoicing, or advanced reporting, the paid plans unlock those features while the free tier remains useful for long-term lightweight use.

Paymo API

Paymo exposes a RESTful API that allows programmatic access to core entities such as projects, tasks, users, time entries, and invoices. Common API use cases include automated time entry import, integration with external payroll or accounting systems, and building custom dashboards that aggregate Paymo data with other business metrics.

API features typically include OAuth-based authentication or API tokens, endpoints for CRUD operations on tasks and projects, and query parameters to filter time entries by date, project, or user. Webhooks or polling via the API are used to react to new time entries or changes in task status in near real-time.

Developers use the Paymo API to:

• Sync time entries from third-party timers or hardware punch clocks
• Automate invoice creation from billable time and expense data
• Extract detailed reports for bespoke BI tools or dashboards

For implementation details, authentication specifics, rate limits, and example payloads, consult Paymo’s developer documentation at their API developer documentation and their integration listing for built-in connectors.

10 Paymo alternatives

Paid alternatives to Paymo

• Asana — Task and project management with flexible views and teams; strong for collaboration and cross-functional projects but requires separate time-tracking and invoicing tools for billing workflows.
• ClickUp — All-in-one project platform with native time tracking and automation; expandable feature set that competes directly with Paymo for teams that want heavy customization.
• Trello — Lightweight Kanban boards ideal for simple workflows; lacks native invoicing and advanced time billing without integrations.
• Wrike — Enterprise-oriented project management with advanced reporting and workload planning; better suited for larger teams needing portfolio management.
• Teamwork — Agency-focused project management with built-in billing and client portals; strong task, time, and invoicing features for client work.
• Harvest — Focused time tracking and invoicing with two-way integrations to project management tools; best as a dedicated time-and-billing companion.
• Monday.com — Visual work OS with strong boards and automation; supports time tracking and integrations but often paired with external accounting for invoicing.

Open source alternatives to Paymo

• OpenProject — Self-hosted project management with Gantt charts, time tracking modules, and a strong focus on privacy and control; good for teams that want on-premises deployment.
• Kimai — Open-source time-tracking application with invoicing plugins; suited to teams that prioritize customizable timers and billing exports.
• Redmine — Flexible, plugin-rich project and issue tracker with time logging; requires more setup and customization for invoicing.
• Taiga — Agile project management with backlog and sprint features; better for development teams and requires integrations for time billing.

Frequently asked questions about Paymo

What is Paymo used for?

Paymo is used for project management, time tracking, and invoicing. Teams use it to plan work with tasks and charts, track billable hours with timers, and convert those hours into invoices tied to clients and projects. It fits agencies, consultants, and freelancers who need end-to-end work-to-bill workflows.

Does Paymo integrate with Slack?

Yes, Paymo integrates with Slack. You can connect Paymo to Slack to receive notifications about task updates and time entries, and use integrations or Zapier to create items based on Slack activity.

How much does Paymo cost per user per month?

Paymo starts at $5.79/month per user for the Starter plan when billed monthly. Higher tiers that include Gantt, workload, and advanced reporting are priced at higher monthly rates.

Is there a free version of Paymo?

Yes, Paymo offers a free plan that provides core time tracking and basic task management features, suitable for solo users or very small teams with simple needs. Advanced features require a paid tier.

Can Paymo generate invoices from tracked time?

Yes, Paymo can generate invoices from billable time and expenses. Tracked and flagged billable entries can be converted into invoice line items, with options for taxes, discounts, and recurring invoices.

Does Paymo have mobile apps for time tracking?

Yes, Paymo has mobile apps for iOS and Android. Mobile apps support timers, task lists, and timesheet views so users can log hours and capture expenses on the go; offline timer caching is available for intermittent connectivity.

Can I import data from Excel or export reports from Paymo?

Yes, Paymo supports CSV import and export for many data types. You can import clients, projects, and tasks via CSV and export timesheets and reports to CSV or PDF for accounting or archival purposes.

How secure is Paymo for client data?

Paymo follows common security practices for SaaS apps, using encrypted transport and access controls, and offering user role management and audit trails. For specific certifications and enterprise compliance options, consult their security documentation on the official site.

Does Paymo support offline time tracking?

Yes, Paymo supports offline timer functionality in mobile apps. Timers started while offline will usually sync when the device reconnects, ensuring you don't lose tracked work.

What integrations are available with Paymo?

Paymo integrates with calendar apps, communication tools, and accounting services via native integrations and Zapier. Common integrations include Google Calendar syncing, Slack notifications, and connectors to accounting systems; for a current list, view Paymo’s integration catalog.

paymo careers

Paymo maintains a careers page where prospective employees can view open roles across development, product, marketing, and customer support. Roles typically emphasize remote-friendly work and product-focused engineering, reflecting the company’s SaaS product development needs.

Employment at Paymo often requires experience with web application development, cloud-based product design, and familiarity with tools common to SaaS teams. Candidate requirements and benefits are listed on the company’s careers page and vary by role and geography. For the most current openings and role descriptions, check Paymo’s official careers listing.

paymo affiliate

Paymo has had referral or affiliate programs at times that reward users or partners for bringing new customers to the platform. Affiliate programs usually provide a share of subscription revenue or a fixed reward for qualifying referrals and are governed by program terms that define payout thresholds, eligible customers, and tracking mechanisms.

If you’re interested in affiliate or partner opportunities, consult Paymo’s partner or referral information on their website and follow the application steps and program policies provided there.

Where to find paymo reviews

Independent reviews and user ratings for Paymo are available on software comparison websites, productivity blogs, and marketplace platforms. Look for reviews that include use-case details (agency billing, freelance time tracking, small-team planning) to evaluate how Paymo performs in scenarios similar to yours.

Additionally, the company’s site publishes customer testimonials and case studies that show how teams use Paymo operationally. For unbiased feedback, consult third-party review sites and community discussions in forums and professional groups.