Renweb

What is FACTS

FACTS is an education technology and services company that provides a suite of operational systems and learning services for K–12 schools, faith communities (dioceses and parishes), and businesses. The platform covers student information systems (SIS), tuition and billing, learning management and online course delivery, donor and parish management, and related family/parent engagement tools. FACTS positions itself as an integrated provider for administration, finance, and instructional workflows so institutions can manage core school operations from a smaller number of vendors.

FACTS serves a range of organization sizes, from single independent schools to diocesan deployments covering dozens of schools. Over decades in operation, the company has expanded from financial and tuition services into broader school administration and learning products. Schools that evaluate FACTS typically consider it when they want a centralized system for student records, billing and payments, admissions workflows, and online course or formation delivery within the same product family.

Common buyer profiles for FACTS include school business officers looking to consolidate billing and tuition; admissions and registrar staff who need applicant-to-enrollment workflows; technology directors seeking an SIS that integrates with calendar, gradebook, and parent portals; and diocesan administrators who want consistent tools across multiple parishes or schools.

FACTS features

What does FACTS do?

FACTS combines several function areas into a single vendor offering:

• Student information and academic records: tools for enrollment, attendance, gradebooks, transcripts, schedules, and reporting. These features are designed to support school and diocesan recordkeeping and regulatory reporting.
• Tuition, billing, and payment processing: configurable tuition plans, billing statements, online payments, and integration with financial reconciliation processes. FACTS started with strong tuition management capabilities and keeps that as a core feature set.
• Learning delivery and course management: systems for delivering online courses, hosting asynchronous or instructor-led content, and tracking learner progress for both K–12 and adult faith-formation or corporate training programs.
• Family and donor engagement: parent portals, communication tools, volunteer and fundraising/donor management modules tailored for faith communities and school development offices.

Beyond these core capabilities, FACTS typically offers reporting and analytics tools, user role and permission management, single sign-on (SSO) support for enterprise customers, and integrations with third-party tools for email, calendar, and payment gateways. The product suite is configured to support whole-school workflows (admissions → student lifecycle → billing → learning).

FACTS also provides professional services and implementation support, including data migration assistance, onboarding training, and ongoing customer support. Large implementations—such as diocesan rollouts—often include a combination of product licensing and project services.

FACTS pricing

FACTS offers flexible pricing tailored to different business needs, from single-school deployments to multi-site diocesan contracts. Pricing typically depends on which modules an organization selects (for example, tuition management, full SIS, LMS, or donor management), the number of active students or users, and whether implementation services are required. Many customers are billed on an annual subscription basis, with optional monthly payment arrangements for families using the tuition platform.

Because FACTS products are modular, total cost patterns commonly include setup or implementation fees plus recurring licensing tied to student counts or modules. Schools that need enterprise features such as diocesan rollouts, advanced security, custom integrations, or white-glove onboarding should expect negotiated enterprise-level pricing rather than a simple per-seat sticker price.

For concrete, current pricing and to request quotes based on your organization size and selected modules, visit their official pricing page. Visit their official pricing page for the most current information.

How much is FACTS per month

FACTS offers competitive pricing plans designed for different organization sizes and module selections. Monthly costs vary based on modules selected and the active student or user base; many schools pay annual subscriptions invoiced yearly, while tuition-processing fees are sometimes structured per-family or per-transaction. For school-level estimates and monthly billing options, contact sales or see the vendor's official pricing page.

How much is FACTS per year

FACTS offers subscription and annual billing options that typically reduce per-month effective cost when billed annually. Annual quotes normally bundle license fees and implementation or onboarding services for the first year; subsequent years are invoiced as renewal subscriptions. For an exact annual price tailored to your institution, request a quote through their official pricing page.

How much is FACTS in general

FACTS pricing ranges based on selected modules and institution size. A small independent school purchasing only tuition processing and family engagement tools will see a different cost profile than a diocesan deployment purchasing SIS, LMS, tuition, and donor management across dozens of schools. Because of the modular structure and custom quoting process, prospective buyers should expect a per-student or per-school pricing model with potential volume discounts for multi-site deployments. For detailed comparisons and an itemized estimate, consult their official pricing page.

What is FACTS used for

FACTS is used to centralize and automate core administrative functions in K–12 education, faith-formation programs, and corporate learning. At its core, FACTS is chosen to reduce manual overhead in billing and tuition management, standardize student record-keeping, and provide a parent-facing portal for communications and payments. Schools use FACTS to move admissions workflows online, manage class rosters and schedules, and produce standard academic reporting.

Faith communities use FACTS modules for online formation courses, donor management, and parish or diocesan website integration so that educational and fundraising programs are managed consistently. For business customers, FACTS can be used as a learning delivery platform to host employee training, compliance courses, and professional development paths while tracking completion and assessment data.

Operationally, FACTS is most often used to:

• Replace paper-driven tuition and billing workflows with electronic invoicing, scheduled payments, and online family portals.
• Aggregate student information and gradebook data into a central SIS for reporting and accreditation support.
• Deliver online courses and formation content with learner progress tracking and administrative controls.

Organizations evaluate FACTS when they need a single vendor to cover multiple administrative domains—tuition, SIS, LMS, and fundraising—so that integrations between those domains are handled by the same provider.

Pros and cons of FACTS

Pros:

• FACTS offers a broad, integrated product set covering tuition, SIS, LMS, and donor management, which reduces the number of vendors schools must manage. This integration lowers data-mapping complexity when admissions, billing, and academic records need to interact.
• The company has focused experience in K–12 and faith sectors, including diocesan-scale projects, which means the product includes workflows tailored to those environments and a vendor team familiar with sector-specific requirements.
• FACTS provides professional services, onboarding support, and training resources, which helps schools with limited IT staff complete migrations and adopt the systems faster.

Cons:

• Because FACTS is a modular, enterprise-oriented product, smaller schools with very simple needs may find the overall platform more complex and costly than single-purpose tools. Implementation timelines for full SIS + LMS + billing deployments can be significant and may require dedicated project management.
• Customization beyond shipped configuration may require professional services or custom integration work, which can increase total project cost and extend timelines for rollout.
• Some schools prefer best-of-breed point solutions for specialized functions (for example, a dedicated learning designer platform or advanced CRM) instead of an integrated suite; in those cases FACTS may be less feature-rich in a specific niche than specialized vendors.

Overall, FACTS is well-suited for organizations that prioritize integration across school operations and want a vendor experienced in K–12 and faith-sector deployments.

FACTS free trial

FACTS often provides product demonstrations, pilot programs, or trial access for specific modules to qualified prospects. For example, a school may be given demo access to the parent portal, a sample SIS dataset, or a sandboxed LMS course to evaluate usability and core workflows. Trial terms and the availability of no-cost pilots vary by module and by region, and enterprise or diocesan prospects are typically offered guided demos and proof-of-concept engagements rather than open trial accounts.

If you want to evaluate FACTS hands-on, request a demo or pilot from their sales team; this will typically include guided walkthroughs, sample data import exercises, and access to product documentation. Pilot programs are most valuable when you define success criteria up front (e.g., migration of X students, setup of Y tuition plans, integration with your accounting system) and measure the pilot against those objectives.

For trial availability and to request a demo tailored to your organization, visit their solutions overview or contact their sales team via the official pricing page.

Is FACTS free

No, FACTS is not a free platform. FACTS is a commercial SaaS and services provider that charges subscription and implementation fees based on the modules selected and the size of the deployment. Some vendors offer limited free accounts for families or demo access for evaluation, but production use of FACTS requires a paid license. For specifics on module pricing and billing models, see their official pricing page.

FACTS API

FACTS exposes integration points to connect with third-party systems, although the exact API surface, authentication methods, and available endpoints are typically shared directly with customers or partners under the terms of their contracts. Common integration targets for SIS and tuition platforms include student data exchange (enrollments, rosters), payment gateway synchronization, calendar and roster feeds, and single sign-on systems.

For organizations with development teams, FACTS can be integrated via APIs or pre-built connectors to third-party systems such as accounting packages, learning tools, and donor databases. Integrations reduce duplicate data entry, streamline payment reconciliation, and help synchronize roster and gradebook information across systems.

If you need API documentation, integration onboarding, or partner-level access, request developer or partner access through FACTS sales or technical support. They typically provide implementation guides, sample payloads, and support for common integration scenarios during onboarding; review their solutions overview for details or ask their technical team for API docs when evaluating the product.

10 FACTS alternatives

FACTS competes with a range of student information systems, tuition and billing platforms, LMS products, and donor/CRM systems that target K–12 and faith markets. Below are paid and open source alternatives to consider.

Paid alternatives to FACTS

• Blackbaud — A comprehensive suite for fundraising, accounting, and school management designed for independent schools and nonprofit organizations; strong donor management and advancement features.
• PowerSchool — Widely used SIS in K–12 public and private sectors with modules for gradebooks, scheduling, assessment, and analytics at district scale.
• Infinite Campus — Another district- and school-focused SIS with robust state reporting, attendance and gradebook modules, and parent portals.
• Gradelink — A cloud-based SIS aimed at smaller K–12 schools that combines SIS, gradebook, billing, and parent communication in a simpler package.
• Blackbaud Tuition Management — Focused specifically on tuition, billing, and payment collection; schools often pair it with other SIS or LMS products.
• RenWeb (FACTS SIS) — Historically integrated with FACTS (RenWeb has been part of the FACTS product family); some schools still reference the RenWeb product line for smaller-school SIS needs.
• SchoolAdmin — Admissions- and enrollment-focused CRM for private and independent schools that complements or competes with FACTS in admissions workflows.

Open source alternatives to FACTS

• OpenSIS — An open-source student information system offering core SIS features such as attendance, scheduling, and gradebooks; can be self-hosted or run via a managed service.
• Moodle — Open-source learning management system widely used for course delivery and online learning; complements SIS solutions although it is not a full SIS.
• SchoolTool — Community-driven open-source SIS offering basic student records, attendance, and gradebook features for small- to medium-sized schools.
• Fedena (Community Edition) — Historically offered an open-source edition for basic school management; commercial versions add advanced modules and support.

Each alternative has trade-offs: commercial vendors offer packaged support, compliance assurances, and enterprise features, while open-source options can reduce licensing cost but require hosting and technical resources.

Frequently asked questions about FACTS

What is FACTS used for?

FACTS is used for school operations, tuition management, student information, and online learning delivery. Schools use it to manage admissions, billing/payments, student records, family portals, and course delivery; faith communities use modules for formation courses and donor management. The platform is designed to centralize those administrative and instructional functions under one vendor.

How does FACTS handle tuition and payments?

FACTS manages tuition with configurable payment plans, invoicing, and online payment processing. The system supports scheduled payments, fee itemization, and reconciliation with school accounting; many schools use it to automate family statements and to offer online payment portals that reduce manual billing tasks.

Does FACTS integrate with other school systems?

Yes, FACTS supports integrations and data exchange with third-party tools. Typical integrations include payment gateways, accounting systems, calendar tools, and SSO providers; API access or connector documentation is generally provided during implementation to enable synchronization with existing workflows.

Can FACTS be used for online learning?

Yes, FACTS includes learning delivery and online course management capabilities. The platform supports asynchronous course content, enrollment and tracking for formation or professional development, and assessment tracking so schools and organizations can deliver and monitor online courses.

Is FACTS suitable for diocesan or multi-school deployments?

Yes, FACTS is frequently used for diocesan-scale and multi-school implementations. The company has experience configuring and supporting deployments that require consistent data models, centralized billing, and coordinated reporting across multiple schools or parishes.

Why choose FACTS over separate point solutions?

FACTS is chosen when organizations want a single vendor to cover multiple administrative domains. Using one integrated suite reduces the number of vendor contracts and simplifies data flows between admissions, billing, and the SIS, though point solutions may offer deeper features in specialized areas.

When should a school request a demo or pilot from FACTS?

Request a demo early in the selection process if you need integrated SIS + billing + LMS functionality. A pilot or guided demo helps you validate workflows such as student data import, tuition plan setup, and parent portal operations before committing to a full implementation.

Where can I find FACTS support and documentation?

FACTS provides customer support, training resources, and implementation services. Schools typically receive onboarding documentation, knowledge-base articles, and access to support channels; enterprise customers may have dedicated account managers or professional services teams for complex rollouts.

How secure is data in FACTS?

FACTS implements industry-standard security controls for hosted education data. Security typically includes encrypted transport, access controls, and compliance-minded practices for K–12 and faith organizations; ask the vendor for specific compliance documentation (SOC 2, ISO, or other certifications) when evaluating security needs.

How much does FACTS cost per user or per school?

FACTS offers competitive pricing plans designed for different organization sizes and modules. Costs depend on selected modules (SIS, tuition, LMS, donor management), the number of students or users, and whether implementation services are included. For an exact per-user or per-school quote, consult their official pricing page.

FACTS careers

FACTS hires across product, engineering, sales, implementation, customer success, and support roles that are specific to education technology and services. Career pages typically list open positions, role descriptions, and benefits for employees working in product development, account management, technical services, and professional services. Organizations seeking to join FACTS should review job requirements for education-sector experience and technical proficiencies relevant to SaaS product delivery.

FACTS affiliate

FACTS offers partner and reseller relationships for organizations that implement or recommend FACTS products to schools and faith communities. Affiliate or partner programs often include referral arrangements, partner training, and co-marketing materials; details about partner tiers and benefits are provided by FACTS partner management on request.

Where to find FACTS reviews

Independent customer reviews and case studies for FACTS can be found on third-party review sites, education-technology forums, and by requesting customer references from FACTS sales. For sector-specific feedback, look for reviews from schools of similar size and governance (independent school, diocesan system, or parish program) and request case studies such as diocesan rollouts or multi-school implementations to understand real-world outcomes.

For additional official details and up-to-date pricing or product coverage, consult their official pricing page and the FACTS solutions overview.