Binwise

What is binwise

Binwise is a software platform focused on beverage inventory, purchasing and cost control for hospitality operations. It centralizes bottle and keg counts, vendor invoices, purchase orders and pricing, and produces beverage cost, consumption and variance reports that restaurants, bars, hotels and distributors use to reduce waste and improve margins. Binwise is built for multi-location operations and supports integrations with point-of-sale (POS) systems and accounting tools to reconcile sales, inventory usage and purchasing.

Binwise is commonly used by beverage directors, bar managers, inventory clerks and finance teams who need reliable, repeatable counts, automated ordering and clear COGS (cost of goods sold) metrics specific to alcoholic and beverage inventory.

Binwise combines mobile and web interfaces for on-the-floor counting, vendor and invoice management, recipe and menu costing, and analytics that highlight theft, spills, overpouring and pricing issues across single or multiple sites.

Binwise features

What does binwise do?

Binwise provides a suite of features oriented around the beverage lifecycle from delivery to pour:

• Inventory counts and mobile counting: Mobile apps and barcode support to perform quick, standardized bottle and keg counts at the shelf or walk-in.
• Vendor and invoice management: Capture invoices, match bills to deliveries, and automate invoice parsing to keep purchasing records accurate.
• Purchase orders and par-level ordering: Create POs from par levels, suggested orders based on historical usage, and centralized vendor catalogs.
• Real-time beverage cost reporting: Calculate beverage cost percentage (BCP/COGS) by menu item, period, or location, with variance analysis.
• Recipe and menu costing: Link recipes and portions to inventory items so menu-level profitability reflects actual poured quantities.
• Multi-location rollups: Consolidated reporting across restaurants, bars, and venues with per-location drill-downs.
• Integrations with POS and accounting: Sync sales and item mappings from common POS systems to reconcile theoretical usage with counted inventory.
• Alerts and exception tracking: Low-stock alerts, invoice mismatches, and anomalous usage alerts to detect theft or errors.
• Access controls and audit trails: Role-based permissions and historical logs for inventory adjustments and user actions.

Beyond core features, Binwise includes customizable dashboards, exportable reports, and support for unit conversions (ounces, milliliters, bottles) and vendor pricing tiers.

Binwise pricing

Binwise offers these pricing plans:

• Starter: $99/month per location (billed monthly) with core inventory and basic reporting
• Growth: $199/month per location (billed monthly) adds purchase order automation and vendor invoice matching
• Professional: $349/month per location (billed monthly) includes advanced analytics, multi-location rollups, and priority support
• Enterprise: Custom pricing with single sign-on (SSO), dedicated onboarding, API volume, and contract terms for large chains

Most customers receive discounts for annual billing. Typical annual equivalents for budgeting are $1,068/year per location, $2,148/year per location, and $3,748/year per location for the Starter, Growth and Professional levels respectively when billed annually. For organizations with more than 10 locations or special integration requirements, the Enterprise plan is quoted on request.

Check Binwise's pricing tiers for the latest rates, seat definitions and enterprise contract details.

How much is binwise per month

Binwise starts at $99/month per location for the Starter plan when billed monthly. That entry-level plan covers basic counting, reporting and a single-location deployment; higher tiers increase automation, integrations and multi-site reporting.

How much is binwise per year

Binwise costs approximately $1,068/year per location for the Starter plan when paid annually, with stepped increases for Growth and Professional tiers. Enterprise contracts are priced annually based on scope and integration needs.

How much is binwise in general

Binwise pricing ranges from around $99/month per location to custom Enterprise pricing. Small single-location bars and restaurants can expect the lower entry-level monthly charge, while multi-site operators and groups with advanced reporting and API needs should budget for the Growth/Professional plans or an Enterprise quote.

What is binwise used for

Binwise is used to create accurate beverage inventory counts and tie those counts directly to purchasing and sales data so operators can measure beverage cost and reduce loss. Typical day-to-day uses include weekly or daily bottle counts, invoice reconciliation, recipe costing and generating variance reports that explain why beverage cost changed from one period to the next.

Finance teams use Binwise to produce reliable COGS inputs for financial statements and to support margin analysis. Beverage directors and bar managers use the platform to spot irregular usage patterns (possible theft or waste), standardize par levels across locations and optimize order quantities.

Operations teams use Binwise to centralize vendor pricing and purchase histories, which reduces over-ordering and ensures consistent product availability. The software's reporting helps inform menu pricing decisions and promotional planning by showing the true cost per pour.

Pros and cons of binwise

Pros:

• Accurate beverage costing that maps inventory to menu items and sales
• Mobile-enabled counting speeds and standardizes physical counts
• Vendor and invoice features reduce manual bookkeeping and missed credits
• Multi-location rollups and variance reports help corporate finance teams
• Integrations with POS systems streamline reconciliation and reduce manual data entry

Cons:

• Pricing is per location, which can be costly for very small single-site operators
• Learning curve for creating accurate recipe and item mappings
• Custom integrations or high-volume API access may require Enterprise licensing and setup
• Dependence on consistent counting discipline; value depends on frequency and quality of counts

Binwise free trial

Binwise typically offers a time-limited free trial and/or demo for prospective customers to validate the fit before purchase. The free trial is designed to let operators run a few inventory cycles, connect a POS for sample reconciliation, and try key reports.

During a trial you can perform live counts with the mobile app, upload a vendor price list, and generate beverage cost reports so you can measure potential ROI. Trials are also an opportunity to test the platform against a facility’s counting cadence and whether suggested ordering logic matches vendor minimums and lead times.

To get a trial or demonstration, request access through Binwise's contact flow and specify the number of locations you want to test. Check Binwise's contact and demo options to request a trial or schedule a walkthrough with a product specialist.

Is binwise free

No, Binwise is not free for production use. There may be a time-limited trial or demo period, but ongoing use requires a paid plan based on the number of locations and features.

Binwise API

Binwise provides API endpoints and integration support that allow customers to programmatically exchange inventory items, counts, vendor and invoice records, purchase orders and mapped POS sales data. The API is designed for integrations with POS systems, ERP/accounting software and custom reporting tools.

Common API use cases include:

• Syncing menu and item catalogs from POS to ensure consistent mappings
• Pushing completed inventory counts from mobile devices into centralized records
• Pulling beverage cost and variance data into business intelligence tools
• Automating purchase order creation and sending POs to vendor systems

For larger customers, the Enterprise plan typically expands API rate limits, offers a dedicated integration contact and includes assistance with mapping fields between systems. For technical details and developer access, consult Binwise's API documentation and developer guides.

10 Binwise alternatives

• BevSpot — Beverage inventory, ordering, and vendor management built for bar and restaurant teams with emphasis on vendor catalogs and order consolidation.
• Partender — Mobile-first pour and inventory counting focused on fast bottle and keg counts and simple consumption analytics.
• MarketMan — Restaurant inventory and purchasing platform that combines food and beverage inventory with purchasing and recipe costing.
• BlueCart — Purchasing and order automation platform for hospitality that also includes inventory and supplier management.
• Compeat — A broader restaurant back-office suite that includes inventory, accounting, and labor modules for larger operations.
• Toast Inventory — Inventory features integrated with the Toast POS ecosystem for restaurateurs using Toast as their primary system.
• Upserve — Restaurant management platform with inventory and analytics tightly coupled to its POS and payment systems.
• ChefMod — Purchasing and inventory automation geared toward multi-unit restaurants and commissary operations.
• SimpleOrder (by Upserve) — Inventory and purchasing first approach for foodservice with menu cost controls and automated ordering.
• Yellow Dog Inventory — Cloud inventory tracking with SKU-level tracking suited for multi-location chains.

Paid alternatives to binwise

• BevSpot — Paid plans scale with location count and offer centralized purchasing and vendor catalogs.
• Partender — Paid plan focused on fast counts and consumption reporting; useful for teams that want simple, mobile-first workflows.
• MarketMan — Paid plans include purchasing automation and recipe costing for combined food and beverage operations.
• BlueCart — Paid tiers include purchasing automation and supplier network access to reduce procurement friction.
• Compeat — Enterprise-focused paid suite that bundles inventory with accounting and payroll for full back-office management.

Open source alternatives to binwise

• Odoo — Open-source ERP with inventory and purchase modules that can be configured for beverage inventory and recipe costing; requires customization to match beverage-specific counting and pour logic.
• ERPNext — Open-source ERP offering inventory, purchase and accounting features; suitable for teams that can extend core modules to support beverage-specific reports.
• SambaPOS (community editions and plugins) — Open-source/affordable POS systems with inventory extensions used by some bars and restaurants; typically requires local customization.

Frequently asked questions about Binwise

What is Binwise used for?

Binwise is used for beverage inventory control and purchasing management. Bars, restaurants and multi-site beverage operations use it to perform bottle and keg counts, reconcile invoices, calculate beverage cost and manage POs so they can reduce waste and accurately report COGS.

Does Binwise integrate with POS systems?

Yes, Binwise integrates with common POS systems. It maps menu items and sales data from POS platforms so counted inventory can be reconciled against theoretical usage, and common integrations include systems used in hospitality such as Toast, Square and Lightspeed when available via standard connectors or API.

How much does Binwise cost per location?

Binwise starts at $99/month per location for the Starter plan when billed monthly, with higher tiers available for multi-location management, advanced analytics and Enterprise features.

Is there a free version of Binwise?

No, Binwise does not offer a free production plan. Prospective customers can typically request a free trial or demo to evaluate the product before purchasing a paid plan.

Can I import existing inventory into Binwise from Excel?

Yes, Binwise supports imports from spreadsheets and vendor price lists. Import tools let you map SKU fields, inventory counts and vendor pricing so historical and current data can be onboarded with reduced manual entry.

Does Binwise work offline?

Binwise offers mobile functionality that works in low-connectivity environments, but full offline operation is limited. The mobile app can cache counts and sync when a connection is restored; however, real-time invoice parsing and integrations require connectivity.

How secure is Binwise for financial data?

Binwise follows industry-standard data protections and enterprise security practices. The platform uses encrypted transport for data, role-based access controls, and audit logs; Enterprise customers can request additional compliance and data residency information during procurement.

Can Binwise handle multiple locations and rollup reporting?

Yes, Binwise supports multi-location rollups and consolidated reporting. Franchise or multi-site operators can view aggregated beverage cost, variance and vendor spend across all locations with per-site drill-downs.

Does Binwise have an API for custom integrations?

Yes, Binwise provides an API for programmatic access to inventory, orders and reporting. The API is commonly used to sync POS data, automate purchase orders, and feed BI tools; Enterprise plans typically include higher rate limits and integration assistance.

What training and support options does Binwise provide?

Binwise provides onboarding, documentation and support tiers depending on plan level. Paid customers receive training resources, help center documentation and, on higher tiers, dedicated onboarding and priority support to accelerate adoption and setup.

binwise careers

Binwise hires across product, engineering, customer success, implementation and sales roles to support hospitality and beverage customers. Open roles typically focus on SaaS product development, data integration, and hospitality domain expertise. Candidates with a background in hospitality operations, inventory management or software engineering are commonly sought for implementation and product roles.

Larger teams in customer success and onboarding help new customers map vendor catalogs and POS integrations, while engineering roles work on API stability, mobile counting features and analytics pipelines.

To find current openings and company culture information, review Binwise's careers page or company profile on hiring platforms and professional networks.

binwise affiliate

Binwise occasionally partners with hospitality consultants, distributors and technology resellers to provide referral or reseller arrangements. Affiliate or partner programs typically include referral credits, co-marketing opportunities and implementation support for mutual customers.

If you are a consultant or vendor serving bars and restaurants, inquire about partner terms directly through Binwise's sales or partnership contact channels to learn typical commission structures and partner benefits.

Where to find binwise reviews

Independent reviews and user feedback for Binwise can be found on restaurant and hospitality software review sites, industry forums, and business review platforms that cover inventory and back-office systems. Look for platform evaluations that include hands-on feedback about counting speed, invoice matching accuracy, POS integrations and ROI realized in reduced beverage cost.

Also consult case studies and customer testimonials on Binwise's website and request references during a demo to talk directly with similar operators about implementation timelines and measurable results.