Winepos

What is winepos

Winepos is a point-of-sale and business management system focused on wineries, tasting rooms, and retail wine merchants. It combines POS checkout, wine club management, inventory control tailored for bottled and cellared products, customer relationship management, and reporting into a single application designed to run on tablets, countertop terminals, and web browsers.

The product targets winery tasting-room managers, wine shop owners, and hospitality teams that need wine-specific features such as lot and vintage tracking, tasting notes at checkout, and automatic allocation rules for wine club shipments. Winepos is configurable for single-location businesses as well as multi-location operations with centralized inventory and reporting.

Technical delivery includes cloud-hosted management tools plus optional on-premise or hybrid installations for businesses that require offline resilience. The system supports typical POS hardware such as barcode scanners, receipt printers, and cash drawers, and pairs with card processors for EMV and contactless payments.

Winepos features

Winepos provides a set of features tailored to the wine trade rather than a generic retail POS. Core modules include sales and checkout, inventory with vintage/lot tracking, wine club membership management, tasting-room workflows, customer profiles and CRM, event and reservation management, integrated e-commerce, and reporting for sales, taxes, and fulfillment.

Inventory features emphasize bottle-level attributes: vintages, cases, bottle sizes, cellar locations, best-by or drinking windows, and per-bottle cost tracking. The inventory engine lets you allocate stock to tasting rooms, online orders, and club shipments and can block inventory once allocated for a pickup or shipment.

Wine club and subscription tools support recurring shipments with configurable cadence (monthly, quarterly, seasonal), tiered shipments, automatic discounts for members, and back-office tools to manage allocation exceptions and customer preferences. Membership lifecycle tools include automated renewal reminders, shipment confirmations, and membership-level reporting.

Customer management combines a single customer profile across sales channels with tasting notes, purchase history, preferences, IDs collected for age verification, and loyalty balances. That profile drives targeted discounts, automated club offers, and personalized tasting experiences.

Additional features include:

• POS workflows optimized for tasting pours, sample tickets, and split bills
• Integrated payments with EMV and contactless support and configurable tipping
• E-commerce integration for online orders and local pickup scheduling
• Event ticketing and reservation management for tastings and special events
• Reporting dashboards for sales by SKU, vintage, club performance, and tax liabilities

For more detail on module capabilities and hardware support, review the WinePOS feature documentation at the WinePOS features page (https://www.winepos.com/features).

What does winepos do?

Winepos centralizes sales and customer data for wineries and wine retailers, enabling staff to process in-person purchases, manage memberships, and fulfill club shipments from a shared inventory pool. It streamlines the tasting-room experience by combining quick pours, sampling charges, and retail sales into a single POS flow.

The system automates repetitive business rules such as applying club discounts at checkout, selecting allocated inventory for shipments, and calculating tax and duties where applicable. That lowers manual errors and saves staff time during busy tasting-room periods or at events.

Winepos also functions as a back-office tool for managers and owners: it consolidates sales across locations, provides inventory and cost-of-goods-sold (COGS) reporting by vintage, and delivers financial exports for accounting systems. Integration hooks let you connect online orders and accounting platforms so fulfillment and reconciliation are consistent.

Winepos pricing

Winepos offers these pricing plans:

• Free Plan: $0/month with limited features for single-user trials and demo kiosks
• Starter: $49/month per location (billed monthly) or $39/month per location (billed annually)
• Professional: $99/month per location (billed monthly) or $79/month per location (billed annually)
• Enterprise: Custom pricing starting at $199/month per location with advanced security, SSO, dedicated onboarding, and multi-location management

Pricing typically varies by number of locations, number of tills or registers, and optional add-ons such as payment processing rates, hardware bundles, and premium integrations. Transaction fees or payment gateway fees are usually passed through by the chosen payment processor; businesses should confirm processor rates when budgeting.

Starter plans are aimed at single-location tasting rooms that need core POS, basic inventory, and club functionality. Professional plans add multi-register support, advanced inventory tracking, automated club allocations, and deeper reporting. Enterprise plans are negotiated and include API access, priority support, custom integrations, and SLAs for uptime and data retention.

For the most accurate and current plan details and to confirm hardware bundles or integration add-on fees, check the WinePOS pricing plans (https://www.winepos.com/pricing).

How much is winepos per month

Winepos starts at $49/month per location when billed monthly for the Starter plan. That price covers the base cloud software and a single register; additional registers, payment processor fees, and hardware are extra.

Typical monthly costs you should plan for include software subscription per location, credit card processing fees (often a percentage plus a per-transaction fee), and optional features such as integrated email marketing or advanced reporting. Many vineyards budget separately for hardware and network connectivity when calculating monthly run rates.

Large operators choosing multi-location or Enterprise plans should expect higher monthly fees tied to the number of active locations and the volume of transactions; negotiated enterprise pricing often incorporates ongoing support and professional services.

How much is winepos per year

Winepos costs $468/year per location for the Starter plan when billed annually at $39/month. Annual billing commonly delivers a lower per-month equivalent price and may include reduced onboarding fees in some promotions.

For Professional level features billed annually, costs run about $948/year per location at $79/month (annual billing equivalent). Enterprise customers receive customized annual contracts that may include a fixed yearly license and support fee.

When planning yearly costs, include one-time setup fees, hardware purchases, payment gateway setup, and possible integration or data migration charges.

How much is winepos in general

Winepos pricing ranges from $0 (free trial) to $199+/month per location. The most common packages for active tasting rooms fall between $39/month and $99/month per location depending on billing cadence and features required.

Total cost of ownership should account for hardware, transaction fees, third-party app subscriptions (for email, e-commerce, or accounting), and professional services for migration. For multi-site and enterprise clients, per-location costs can be higher but are offset by centralized reporting, inventory efficiencies, and volume pricing on integrations.

Consult the vendor directly to compare monthly versus annual billing and to obtain an exact quote for multi-location rollouts and additional modules such as SMS notifications, advanced reporting packs, or custom API access.

What is winepos used for

Winepos is used to run retail and tasting-room operations for wineries, wholesalers, and wine retailers. The system handles point-of-sale transactions for both retail customers and tasting patrons, allowing staff to record pours, retail sales, and apply wine-club benefits at checkout.

Managers use Winepos to control inventory at the bottle and case level, allocate stock for future club shipments, and reconcile inventory after events or tastings. Its wine-specific inventory models help ensure vintages, bottle sizes, and cellar locations are tracked accurately for COGS and profitability reporting.

Winepos is also used to operate and scale wine-club programs: it supports recurring charges, shipment scheduling, and membership lifecycle management. Marketing and customer teams use the built-in CRM to segment members, send targeted offers, and measure campaign performance tied to actual purchase behavior.

For event-driven businesses, Winepos provides reservation and ticketing modules so tasting rooms can sell event seats, manage deposits, and track attendance while linking events back to customer records and sales performance.

Pros and cons of winepos

Pros:

• Wine-specific inventory and club management features reduce manual work for vintages and allocations and help maintain accurate bottle-level stock counts.
• Consolidated customer profiles across channels improve personalized marketing and loyalty programs.
• Supports both in-person tasting workflows and online order fulfillment with shared inventory and reporting.
• Scales from single-location tasting rooms to multi-site operations with appropriate reporting and role-based access controls.

Cons:

• Price can increase materially for multi-location rollouts once additional registers, terminals, and integration fees are added.
• Niche feature set optimized for wine businesses may be more than is needed for generic retailers or hospitality businesses selling non-alcoholic goods.
• Advanced customizations or large-scale integrations typically require professional services or an enterprise contract, adding to implementation timelines and cost.

Operational considerations:

• Ensure your payment processor is certified for EMV/contactless and supports age-verification workflows if applicable in your region.
• Plan for hardware redundancy and offline resilience if your tasting room needs to operate during network outages; Winepos supports hybrid setups but confirm details for your configuration.

Winepos free trial

Winepos commonly offers a Free Plan or trial tier to let small operations test core POS and inventory features before committing to a paid plan. The trial typically includes a limited number of transactions, one register, and restricted access to integrations such as e-commerce or advanced reporting.

Free trials are useful for confirming hardware compatibility (receipt printers, scanners, card readers) and getting staff comfortable with tasting-room workflows and club management functions. During the trial, you can evaluate how the platform handles allocations and shipment scheduling.

When starting a trial, gather sample SKUs, club member records, and a list of required integrations (payment gateway, e-commerce, accounting) so you can test real workflows. For longer evaluations or multi-location pilots, request a time-limited Professional trial or a sandbox environment from the vendor.

Is winepos free

Yes, Winepos often has a Free Plan or trial tier designed for single-register demos and evaluation purposes. However, the free tier is limited in transactions and functionality and is intended for evaluation rather than full production use.

For production usage, businesses typically move to the Starter or Professional plans which include full inventory, club management, and multi-register support.

Winepos API

Winepos exposes API endpoints to support integration with e-commerce storefronts, fulfillment systems, accounting packages, and custom reporting tools. The API typically covers core objects such as customers, orders, inventory items (including vintage/lot attributes), and shipment allocations.

Developers use the API to automate inventory synchronization between online stores and tasting-room stock, push e-commerce orders into the POS for fulfillment, and export sales data for custom business intelligence dashboards. Webhooks or push notifications are often available for near-real-time updates on order creation and payment status.

Authentication commonly uses API keys or OAuth tokens for secure access, and Enterprise plans include higher rate limits and access to advanced endpoints. To get the up-to-date API reference and developer guides, consult the WinePOS API documentation at the WinePOS API page (https://www.winepos.com/api).

10 winepos alternatives

Paid alternatives to winepos

• Square POS — A general-purpose POS with easy setup and strong card processing integration; suitable for small wine shops that prioritize low startup cost and broad app ecosystem.
• Lightspeed — Retail-focused POS with strong inventory features, multi-store management, and e-commerce integration for retailers with complex stock requirements.
• TouchBistro — Designed for restaurants and tasting experiences; good for tasting rooms that need advanced floor and table management alongside sales.
• Shopify POS — Best for merchants who pair robust online storefronts with in-person sales; strong for direct-to-consumer wineries selling large volumes online.
• Vend (now part of Lightspeed) — Retailer-friendly POS with inventory control and multi-location reporting suited to wine retailers with many SKUs.

Open source alternatives to winepos

• Odoo POS — Part of the Odoo suite; highly modular with an open-source core that can be extended for wine inventory and club features.
• Floreant POS — Open-source restaurant POS adaptable to tasting-room flows, with community plugins for inventory and reporting.
• Chromis POS — Lightweight open-source POS with barcode and printing support suitable for small retailers who want a self-managed solution.
• uniCenta — Java-based open-source POS supporting multi-terminal setups and basic inventory; requires custom development for wine-specific features.

Each alternative has trade-offs between out-of-the-box wine-specific features and the need for custom development or third-party extensions. For wine clubs and vintage tracking, many teams choose platforms with native wine features or purchase add-ons rather than building from scratch.

Frequently asked questions about Winepos

What is Winepos used for?

Winepos is used for point-of-sale and business management in wineries and wine retail. It handles tasting-room sales, wine club management, bottle-level inventory tracking, customer profiles, and reporting to help tasting rooms and wine shops run daily operations and club fulfillment.

Does Winepos support wine club management?

Yes, Winepos includes wine club management features. The platform supports recurring shipments, tiered club levels, automatic discounts, allocation control for shipments, and membership lifecycle tools for renewals and communication.

How much does Winepos cost per location?

Winepos starts at $49/month per location for the Starter plan billed monthly, with discounted annual billing at $39/month per location. Professional and Enterprise tiers increase based on features and support levels.

Is there a free trial of Winepos?

Yes, Winepos typically offers a Free Plan or trial tier to evaluate core POS and inventory features. The trial is limited in transactions and intended for evaluation rather than long-term production use.

Can Winepos process EMV and contactless payments?

Yes, Winepos supports EMV and contactless payments via supported payment processors. The platform integrates with common payment gateways to handle chip, tap, and mobile wallet transactions, but you should confirm supported processors and hardware compatibility for your region.

Does Winepos integrate with e-commerce platforms?

Yes, Winepos supports e-commerce integration for online orders and local pickup. Integrations sync inventory and orders so online sales and tasting-room stock remain consistent; check the WinePOS integrations page (https://www.winepos.com/integrations) for specific connectors and supported platforms.

Can Winepos run offline during internet outages?

Yes, Winepos supports offline resilience in hybrid setups. The POS can process sales offline and queue transactions for reconciliation when connectivity is restored, though some cloud-driven features (real-time reporting) require network access.

How secure is customer data in Winepos?

Winepos follows industry security practices for cloud POS systems. Typical protections include encrypted communication, role-based access control, and secure storage; Enterprise customers can request additional security controls and compliance details during contract negotiations.

Does Winepos provide accounting integrations?

Yes, Winepos offers exports and direct integrations for common accounting packages. You can synchronize sales, tax, and payout data to accounting systems to streamline reconciliation and financial reporting.

How do I migrate data into Winepos?

Winepos supports data migration services and import utilities. Businesses can import customers, SKUs, inventory, and historical sales via CSV or via professional services for larger migrations to ensure accurate club and inventory continuity.

### winepos careers

Winepos hires across product, engineering, customer success, and implementation roles to support winery customers. Positions typically focus on POS hardware integration, field implementation specialists for tasting-room setups, and developer roles to extend API and integration capabilities. For current openings, review WinePOS career opportunities on their website (https://www.winepos.com/careers).

### winepos affiliate

Winepos may offer partner and reseller programs for consultants, hardware vendors, and e-commerce agencies that service wineries and retailers. Affiliate or referral programs usually include lead-sharing, training resources, and revenue share for referred subscriptions; contact Winepos sales for partner program details.

### Where to find winepos reviews

Customer reviews and case studies for Winepos appear on industry publications, wine-industry forums, and software review sites. For vendor-provided success stories and user testimonials, see the WinePOS customer stories and case studies section (https://www.winepos.com/case-studies). For independent reviews, check business software review platforms and winery community forums.