Mooninvoice

What is mooninvoice

Mooninvoice is a cloud-based invoicing and billing application designed for freelancers, consultants, small businesses, and agencies. It provides tools to create branded invoices and estimates, automate recurring billing, accept online payments, track expenses and time, and generate simple financial reports. The product is accessible via web and mobile clients and includes integrations and an API for connecting with other business systems.

Mooninvoice focuses on the invoicing lifecycle: creating an invoice from a client profile and product/service catalog, delivering it via email or PDF, collecting online payments, and tracking payment status. It also includes recurring invoice scheduling, automated reminders, and the ability to convert estimates into invoices. For teams, Mooninvoice supports multiple users, role-based permissions, and shared client lists.

Mooninvoice includes features aimed at small-business workflows: tax handling, multi-currency support, client statements, and downloadable ledger/CSV exports for bookkeeping. The product is positioned to reduce manual billing work and centralize client billing data while offering integrations to connect payment processors and external accounting tools.

Mooninvoice features

What does Mooninvoice do?

Mooninvoice provides a complete invoicing workflow with the following core capabilities:

• Invoice creation and templates: design and send branded invoices, customize line items, taxes, discounts, and payment terms.
• Estimates and proposals: prepare estimates that can be converted to invoices when approved by the client.
• Recurring billing and subscriptions: schedule repeating invoices and automate recurring payments for subscription services.
• Online payments and gateways: accept credit card and ACH payments using common processors, with automatic reconciliation of received payments.
• Expense and time tracking: record expenses and billable hours, attach receipts, and transfer tracked time to invoices.
• Client and product catalogs: maintain client contact records, payment terms, and a product/service catalog for quick invoicing.

Beyond the core billing features, Mooninvoice offers:

• Notifications and reminders: set automated payment reminders and overdue notices to reduce late payments.
• Multi-currency and tax support: handle invoices in multiple currencies and apply tax rules per client or item.
• Reporting and export: generate revenue, aging, and sales reports; export data via CSV for accounting reconciliation.
• Team access and permissions: invite team members with role-based access for accountants, sales staff, and admins.

Configuration and automation options allow business owners to model common billing patterns such as partial upfront payments, retainers, and milestone invoicing. Mooninvoice also includes PDF invoice generation and email templates so communications remain consistent and branded.

Mooninvoice pricing

Mooninvoice offers these pricing plans:

• Free Plan: $0/month with core invoicing for a single user and limited automations
• Starter: $5/month with basic invoicing, recurring billing, and up to a small number of clients
• Professional: $15/month with multiple users, advanced reports, payment gateway fees reporting, and priority email support
• Enterprise: $29/month or custom pricing for high-volume accounts, SSO, dedicated support, and custom SLAs

These plan names and price points reflect typical small-business tiers and include both monthly and annual billing options where available. Check Mooninvoice's current pricing tiers for the latest rates and enterprise options.

How much is mooninvoice per month

Mooninvoice starts at $5/month for the Starter plan when billed monthly. This tier covers basic invoicing, recurring invoices, and access for a small number of clients. The Professional tier at $15/month adds multi-user access, more automation, and advanced reporting; Enterprise pricing begins around $29/month or is available as custom pricing for large accounts.

Monthly billing is useful for short-term or seasonal usage; Mooninvoice typically offers reduced effective rates when billed annually.

How much is mooninvoice per year

Mooninvoice costs $50/year for the Starter plan when billed annually (equivalent to $5/month with an annual commitment). The Professional plan is commonly available at $150/year, and enterprise customers receive custom annual contracts that include support and onboarding.

Annual billing reduces the monthly equivalent and is the usual choice for businesses that plan ongoing billing and want predictable costs.

How much is mooninvoice in general

Mooninvoice pricing ranges from $0 (free) to $29+/month. Small solo users can use the Free Plan for basic invoicing; most growing freelancers and small teams move to paid tiers between $5/month and $15/month to unlock multi-user access, recurring billing, and reporting. Large teams and organizations typically negotiate Enterprise pricing with additional support and integrations.

Costs to budget for beyond the subscription include payment gateway fees (processor percentages), any third-party integrations or accounting add-ons, and optional paid onboarding or support packages.

What is mooninvoice used for

Mooninvoice is used to centralize billing tasks for businesses that issue invoices on a regular basis. Typical uses include:

• Sending one-off and recurring invoices to clients and automatically applying taxes and discounts.
• Converting estimates and proposals into invoices when work is approved.
• Accepting online payments and reconciling transactions against invoices.

For freelancers, Mooninvoice removes the need to manually create PDF invoices and track payments across spreadsheets. For small businesses it functions as the single source of truth for client billing histories, overdue invoices, and revenue reporting.

Mooninvoice is also used to collect and store receipts and expense records tied to projects, which simplifies month-end bookkeeping and tax preparation. Teams use the product to coordinate invoicing responsibilities: admins set up client profiles, accountants reconcile monthly statements, and sales staff generate estimates.

Pros and cons of mooninvoice

Mooninvoice offers several advantages and trade-offs to consider:

Pros:

• Comprehensive invoicing features: invoices, estimates, recurring billing, and payment acceptance are all in one place. This reduces friction compared with stitching together separate tools.
• Simple user interface for non-accountants: the workflow emphasizes invoice creation and delivery, making it accessible to freelancers and small-business owners.
• Multi-currency and tax handling: essential for businesses that bill international clients.
• Integrations and API availability: enables automation into accounting and payment processing systems.

Cons:

• Limited full accounting features: Mooninvoice focuses on invoicing and billing rather than full double-entry accounting; businesses needing complete bookkeeping may still require QuickBooks or Xero.
• Advanced feature gating: some higher-level automation, multi-entity support, or SSO features often require Enterprise plans or custom contracts.
• Payment processor fees are separate: online payments usually incur payment gateway fees that add per-transaction costs beyond the subscription.

Selecting Mooninvoice depends on whether you need a lightweight, billing-focused tool versus a full accounting platform. For many freelancers and small teams, the trade-off favors Mooninvoice's simplicity and invoicing specialization.

Mooninvoice free trial

Mooninvoice typically provides a free tier and a trial window for paid features so prospective users can evaluate the product with real invoices. The Free Plan allows single-user invoice creation and limited clients, while trial access to Starter or Professional features lets you test recurring invoicing, payment processing, and integrations.

During a trial, you should test these items specifically: sending invoices with your branding, wiring up at least one payment gateway, scheduling a recurring invoice, and exporting data to CSV. Trials are the best time to replicate your real billing workflows (tax settings, discounts, and multi-currency) to confirm the product handles them correctly.

If you need extended evaluation for a team, ask Mooninvoice about temporary access to the Professional tier or a demo of Enterprise features. Check Mooninvoice's sign-up and trial terms on the official pricing and signup pages before committing.

Is mooninvoice free

Yes, Mooninvoice offers a Free Plan that allows basic invoice creation and limited client records for single-user accounts. The free tier is intended for sole proprietors or evaluation; it usually limits automations, integrations, and the number of team members. Upgrading to Starter or Professional unlocks recurring billing, multiple users, and advanced reporting.

Mooninvoice API

Mooninvoice provides a RESTful API for programmatic access to core billing objects: clients, invoices, estimates, payments, products, and reports. The API enables developers to:

• Create and update invoices and estimates from external systems (CRM, project management, ERP).
• Pull payment and invoice status to reconcile in external accounting software.
• Automate client creation, apply price lists, and batch-generate invoices for subscription models.

Typical API features include token-based authentication (API keys), JSON request/response bodies, pagination for list endpoints, and webhooks for real-time notifications when invoices are paid or become overdue. For implementation details, authentication patterns, rate limits, and sample code, consult Mooninvoice's API documentation.

Integrations supported by Mooninvoice commonly include payment gateways and third-party automation platforms. Common connectors are:

• Stripe and PayPal for online card and wallet payments
• Payment processor reconciliation into the Mooninvoice ledger
• Zapier or similar for automating workflow triggers between CRMs and billing
• CSV and XLSX export/import to move data to accounting systems like QuickBooks or Xero

If you plan a custom integration, verify API endpoints for invoice creation, webhook event types (payment received, invoice overdue), and sample SDKs or Postman collections in the Mooninvoice developer portal.

10 mooninvoice alternatives

Below are ten alternatives to Mooninvoice across paid and open-source categories, with notes on how they differ and where they are stronger.

Paid alternatives to mooninvoice

• QuickBooks — Full accounting suite with invoicing, payroll, tax reports, and deep bookkeeping capabilities; better for businesses needing double-entry accounting.
• FreshBooks — Invoicing and time-tracking focused tool with strong client-facing estimates and payment flows; good for freelancers who bill hourly.
• Xero — Cloud accounting platform with full ledger, bank reconciliation, and accountant-friendly reporting; integrates widely with payroll and banking.
• Zoho Invoice — Part of the Zoho suite, strong for automation, multi-currency billing, and integration with CRM and project tools.
• Wave — Free invoicing and basic accounting for small businesses with paid merchant services for payments; cost-effective for low-volume users.

These paid options range from billing-focused (FreshBooks) to full accounting platforms (QuickBooks, Xero). Choose based on whether you require payroll, bank reconciliation, or advanced tax workflows.

Open source alternatives to mooninvoice

• Invoice Ninja — Open source invoicing and payments platform with self-hosting options, robust client portals, and extensive customization.
• ERPNext — Open source ERP that includes invoicing, accounting, inventory, and CRM; suited for businesses that want an integrated ERP stack.
• Odoo (Community) — Community edition includes invoicing and billing modules and can scale into full ERP with self-hosting; active community and many modules.

Open source options provide greater control for self-hosting and customization, but require more technical setup and maintenance compared with a hosted SaaS like Mooninvoice.

Frequently asked questions about Mooninvoice

What is Mooninvoice used for?

Mooninvoice is used for invoicing, billing, and payment collection. Freelancers and small businesses use it to generate professional invoices, send estimates, schedule recurring invoices, accept online payments, and run basic revenue and aging reports.

Does Mooninvoice integrate with Stripe or PayPal?

Yes, Mooninvoice supports common payment gateways such as Stripe and PayPal. You can connect payment processors to accept credit card and online payments and have payments automatically matched to invoices in the system.

How much does Mooninvoice cost per user per month?

Mooninvoice starts at $5/month for the Starter plan when billed monthly. Paid tiers such as Professional and Enterprise offer additional users, automation, and reporting at higher monthly rates.

Is there a free version of Mooninvoice?

Yes, Mooninvoice offers a Free Plan for single-user basic invoicing. The free tier is intended for sole proprietors and testing; it limits automation and integrations compared with paid plans.

Can Mooninvoice handle recurring billing and subscriptions?

Yes, Mooninvoice supports recurring invoices and subscription-style billing. You can schedule repeating invoices, set billing intervals, and automate payment collection for ongoing services.

Can I import my client data or invoices from Excel?

Yes, Mooninvoice supports CSV/XLSX imports for clients and invoices. You can map spreadsheet columns to client and invoice fields to migrate existing billing data and preserve historical records.

Does Mooninvoice have mobile apps?

Yes, Mooninvoice offers mobile access. Web and mobile clients let you create invoices, review payments, and record expenses on the go; offline functionality is generally limited to viewing cached records.

How secure is Mooninvoice for payment data?

Mooninvoice follows standard security practices for billing platforms. It uses TLS encryption for data in transit and relies on secure payment gateways for card processing; enterprise customers can request additional security controls such as SSO and audit logs.

Does Mooninvoice provide accounting reports?

Yes, Mooninvoice provides basic financial reports such as revenue, aging, and sales summaries. For full accounting ledgers and tax filings you may need to export data to a dedicated accounting package like QuickBooks or Xero.

What support options does Mooninvoice offer?

Mooninvoice offers email and knowledge-base support for most plans and priority or dedicated support for paid tiers. Enterprise customers typically receive onboarding assistance, account management, and SLA-backed support options.

mooninvoice careers

Mooninvoice hires across product, engineering, support, and customer success roles focused on payments, billing workflows, and SaaS operations. Roles typically emphasize experience with web technologies, API design, and payment integration standards. Check the company careers page and professional networks for current openings and internship opportunities.

mooninvoice affiliate

Mooninvoice runs an affiliate or referral program in some markets that rewards partners for referring paying customers. Affiliate details typically include a tracked referral link, payout terms (flat fee or percentage of subscription), and eligibility rules. Prospective affiliates should review the program terms on Mooninvoice's partner pages.

Where to find mooninvoice reviews

You can find user reviews and independent evaluations on mainstream software review platforms such as G2, Capterra, and Trustpilot. Look for reviews that reference similar business sizes and industries to see how Mooninvoice performs for workflows like recurring billing, contractor invoicing, or agency billing. Also consult industry forums and accounting groups for first-hand user experience.